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Administration Support Officer

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Isle of Wight NHS Trust

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Newport

AI generated summary

  • You must be employed within the Hampshire and Isle of Wight NHS Care System, with strong organizational, communication, and IT skills, able to work independently in a dynamic team.
  • You will coordinate BCRC processes, manage Trust projects, create annual plans, deliver strategic initiatives, and oversee a portfolio of programs and projects.

Requirements

  • This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
  • Organisations within scope are as follows:
  • Hampshire and Isle of Wight Integrated Care Board
  • Southern Health Foundation Trust
  • Portsmouth Hospitals University NHS Trust
  • University Hospital Southampton
  • Solent NHS Trust
  • South Central Ambulance Service
  • Isle of Wight NHS Trust
  • Hampshire Hospitals
  • Band 3 - Salary £24,071 - £25,674 ( Pro- rata)
  • Hours: Part-time (minimum of 28 hours per week) or Full-time (maximum of 37.5 hours per week).
  • Contract Type: Permanent
  • An exciting opportunity has arisen for an enthusiastic individual with a high level of organisational, communication and administrative skills.
  • You will be part of a dynamic team who are responsible for supporting the delivery of all elements of the Trust strategy and specific programmes and projects. The team also ensures that the appropriate frameworks and processes are in place to co-ordinate and manage the annual operational / business planning process.
  • This is a permanent opportunity for an engaging, motivated person who has the ability to work unsupervised, providing high quality and effective clerical and administrative support to the Planning and Strategy Team. We are looking for an individual who is IT proficient, with plenty of drive and initiative. If you want to be part of a high performing, very friendly team, we’d love to hear from you.
  • Our vision for Single Corporate Services
  • Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
  • This vacancy is part of the Single Corporate Services Division.
  • Why are we changing the way we deliver Corporate Services?
  • Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
  • The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
  • The right candidate will play a key role in supporting the Strategy function across the breadth of its portfolio. This will range from providing administrative support to:
  • The Joint Business Case Review Committee (BCRC) process.
  • Co-ordination of the Trust level projects and Benefits management system.
  • The creation of the annual operational plan.
  • The delivery of Trust’s Strategy through Strategic Initiatives, True Norths and Breakthrough Objectives.
  • A portfolio of the programmes and projects.

Responsibilities

  • The Joint Business Case Review Committee (BCRC) process.
  • Co-ordination of the Trust level projects and Benefits management system.
  • The creation of the annual operational plan.
  • The delivery of Trust’s Strategy through Strategic Initiatives, True Norths and Breakthrough Objectives.
  • A portfolio of the programmes and projects.

FAQs

Who is eligible to apply for the Administration Support Officer position?

This position is only open for applications from individuals currently employed within the Hampshire and Isle of Wight NHS Care System organizations.

What is the salary range for the Administration Support Officer role?

The salary range for this role is £24,071 - £25,674 (pro-rata).

What are the working hours for this position?

The position can be part-time (minimum of 28 hours per week) or full-time (maximum of 37.5 hours per week).

What is the contract type for this role?

The contract type for the Administration Support Officer role is permanent.

What qualities are desired in a candidate for this role?

We are looking for an enthusiastic individual with strong organizational, communication, and administrative skills, who is IT proficient, motivated, and has the ability to work unsupervised.

What kind of team will the successful candidate be joining?

The successful candidate will be joining a dynamic team responsible for supporting the delivery of all elements of the Trust strategy and specific programmes and projects.

Is there a requirement for business travel between sites?

Yes, individuals may be required to undertake business travel between sites, as the role may be based at either Isle of Wight NHS Trust or Portsmouth Hospitals University NHS Trust.

What types of support will the Administration Support Officer provide?

The Administration Support Officer will provide administrative support for the Joint Business Case Review Committee process, coordination of Trust level projects, creation of the annual operational plan, and delivery of the Trust's Strategy.

What is the purpose of the Single Corporate Services Division?

The purpose is to create a shared vision for corporate services across Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust, aiming to drive efficiencies and improve employee experience while returning time to patient care.

Can I apply for this position if I do not currently work for an organization within the Hampshire and Isle of Wight NHS Care System?

No, only individuals currently employed within the Hampshire and Isle of Wight NHS Care System organizations are eligible to apply for this position.

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Isle of Wight NHS Trust

Science & Healthcare
Industry
1001-5000
Employees
1995
Founded Year

Mission & Purpose

The Isle of Wight NHS Trust provides comprehensive healthcare services to the residents of the Isle of Wight. Their mission is to deliver high-quality, patient-centered care across a range of medical services, including emergency care, surgery, and community health services. They aim to improve health outcomes and enhance the well-being of the local community through dedicated service, innovation, and collaboration.