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Administrative assistant

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Fedex

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Johannesburg

AI generated summary

  • You need 2+ years as an admin, strong Microsoft Office skills, excellent communication, organizational skills, discretion, and a high school diploma; an associate degree is a plus.
  • You will manage office tasks like answering calls, scheduling meetings, maintaining files, preparing documents, managing supplies, tracking project deadlines, and facilitating inter-departmental communication.

Requirements

  • Proven experience as an administrative assistant or in a similar role, with a minimum of 2 years in an administrative capacity.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, copiers).
  • Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
  • Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
  • Demonstrated ability to work both independently and as part of a team in a fast-paced environment.
  • A high level of discretion and integrity in handling confidential information.
  • A high school diploma is required; an associate degree or higher in business administration or a related field is a plus.

Responsibilities

  • Perform general office duties such as answering phones, managing emails, and greeting visitors.
  • Schedule and coordinate meetings, appointments, and travel arrangements for team members.
  • Maintain organized filing systems, both electronic and paper-based, to ensure easy access to important documents.
  • Assist in the preparation of reports, presentations, and correspondence as required.
  • Manage inventory and procurement of office supplies, ensuring the workplace is well-stocked and organized.
  • Support project management by tracking deadlines, updating project schedules, and communicating updates to teams.
  • Act as a liaison between departments, facilitating effective communication and collaboration.

FAQs

What are the main responsibilities of the Administrative Assistant role?

The main responsibilities include performing general office duties, scheduling and coordinating meetings, maintaining organized filing systems, assisting in the preparation of reports and presentations, managing inventory of office supplies, supporting project management, and acting as a liaison between departments.

What qualifications are required for this position?

A minimum of 2 years of proven experience in an administrative role is required, along with proficiency in Microsoft Office Suite and excellent communication skills. A high school diploma is necessary, while an associate degree or higher in business administration or a related field is a plus.

Is experience in office management important for this role?

Yes, previous experience as an administrative assistant or in a similar role is crucial for success in this position.

What software skills are essential for the Administrative Assistant?

Strong proficiency in Microsoft Office Suite, specifically Word, Excel, PowerPoint, and Outlook, is essential for this role.

Are there opportunities for professional growth in this position?

Yes, the role offers opportunities to grow professional skills in a supportive environment as you contribute to the core operations of the organization.

Is this position suitable for someone who prefers to work independently?

Yes, the Administrative Assistant role requires the ability to work independently as well as part of a team, making it suitable for individuals who enjoy both aspects of work.

How important is attention to detail in this role?

Attention to detail is very important, as the position involves managing multiple tasks, organizing records, and ensuring accuracy in communication and documentation.

Will the Administrative Assistant need to handle confidential information?

Yes, a high level of discretion and integrity in handling confidential information is required for this position.

What type of work environment can I expect in this role?

You can expect a fast-paced work environment where you will interact with various staff members, clients, and stakeholders while supporting office operations.

Is there a specific educational background preferred for this position?

A high school diploma is required, and an associate degree or higher in business administration or a related field is preferred but not mandatory.

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Fedex

Transportation
Industry
10,001+
Employees
1971
Founded Year

Mission & Purpose

FedEx connects people and possibilities through our worldwide portfolio of shipping, transportation, e-commerce and digital supply chain services. For decades, we’ve been innovating to deliver more for you. Strengthening supply chains with our global network. Simplifying logistics. Enhancing tracking and visibility. And using data from every journey to make your experience better. Our people are the foundation of our success, and FedEx has consistently ranked among the world’s most admired and trusted employers. We inspire our global workforce of more than 575,000 team members to remain absolutely, positively focused on safety, the highest ethical and professional standards, and the needs of their customers and communities.