Administrative Assistant

Universal Music Group

Apr 3

Applications are closed

Job
Full-time
Entry Level
People, HR & Administration
Los Angeles

Requirements

Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
Minimum 1 year of experience booking travel, calendar management
Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
High attention to detail, excellent follow-through, problem-solving and organizational skills
Self-motivated, proactive, and resourceful
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent time management skills
Excellent written and verbal communication
Strong proficiency and working knowledge of Microsoft Office Products
Creative skills a plus (Adobe Creative Suite, Keynote)
Ability to sit and stand for long periods of time
Bachelor’s Degree preferred

Responsibilities

Arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel, accommodations, & transportation
Maintain a strong working knowledge of employees, and important external contacts
Work closely with other administrative assistants and occasionally cover their phone lines
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Regular meeting prep, coordination, and notes
Greet meeting participants
Order and set-up food service for meetings
Promptly address any IT issues
Interact with vendors and promptly process invoices
Create and send grammatically/punctually correct internal/external company communication
Monthly expenses, reconciliation, and processing such as travel & entertainment expenses
Order office supplies, make restaurant reservations, and approve expenses
Additional duties as assigned

Universal Music Group

We are Universal Music Group, the world’s leading music company.

Entertainment & Media

Industry

5001-10,000

Employees

1934

Founded Year

Mission & Purpose

Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.