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Administrative Assistant

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  • Job
    Full-time
    Entry Level
  • People, HR & Administration
  • Los Angeles

Requirements

  • Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
  • Minimum 1 year of experience booking travel, calendar management
  • Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
  • Ability to interact comfortably and effectively with external partners and clients
  • High attention to detail, excellent follow-through, problem-solving and organizational skills
  • Self-motivated, proactive, and resourceful
  • Flexible – able to adjust to changing priorities, and able to multi-task
  • Excellent customer service skills
  • Excellent time management skills
  • Excellent written and verbal communication
  • Strong proficiency and working knowledge of Microsoft Office Products
  • Creative skills a plus (Adobe Creative Suite, Keynote)
  • Ability to sit and stand for long periods of time
  • Bachelor’s Degree preferred

Responsibilities

  • Arrange meetings and conference calls via telephone and email
  • Cover phone lines and manage/update calendars
  • Coordinate and prioritize incoming verbal and email requests
  • Book travel, accommodations, & transportation
  • Maintain a strong working knowledge of employees, and important external contacts
  • Work closely with other administrative assistants and occasionally cover their phone lines
  • Exercise discretion when patching calls, rolling calls, and interrupting meetings
  • Regular meeting prep, coordination, and notes
  • Greet meeting participants
  • Order and set-up food service for meetings
  • Promptly address any IT issues
  • Interact with vendors and promptly process invoices
  • Create and send grammatically/punctually correct internal/external company communication
  • Monthly expenses, reconciliation, and processing such as travel & entertainment expenses
  • Order office supplies, make restaurant reservations, and approve expenses
  • Additional duties as assigned

We are Universal Music Group, the world’s leading music company.

Entertainment & Media
Industry
5001-10,000
Employees
1934
Founded Year

Mission & Purpose

Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans. Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.). UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.