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Administrative Assistant

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University of Cambridge

1mo ago

Applications are closed

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Customer Relations
    People, HR & Administration
  • Cambridge

Requirements

  • Applicants will have excellent interpersonal and organisational skills
  • very good IT skills
  • an eye for detail
  • the ability to work in a team environment
  • Applicants will be able to work independently to tight deadlines
  • be willing to learn new skills
  • will be able to use their initiative and judgment
  • Applicants must be able to prioritise and work well under pressure
  • Applicants will be expected to liaise with all stakeholders with tact and diplomacy
  • observing the need for confidentiality where appropriate
  • Applicants should be educated to GCSE level grades A-C or equivalent / NVQ Level 2
  • They must have good knowledge of MS Office, including Word, Excel, web editing, and use of email and internet
  • Experience of working in a busy office environment, preferably within Higher Education, is desirable

Responsibilities

  • The role holder will provide a reception service, which includes but is not limited to dealing with day-to-day queries from staff, students and visitors. They will also support the administrative team and various aspects of administration related to the running of the Faculty's undergraduate and postgraduate office: creating the termly teaching timetable, updating room bookings, supporting open days, admissions, and providing administrative support during the exam period. The Faculty Administrative Assistant will keep the Faculty's digital presence up to date using both web-editing and social media platforms. They will also assist with the organization of events and activities for outreach, widening participation, alumni relations and fund raising. Some custodial support will be required from time to time.

FAQs

What are the main responsibilities of the Faculty Administrative Assistant role?

The main responsibilities include providing a reception service, handling day-to-day queries from staff, students, and visitors, supporting the administrative team, creating and updating the termly teaching timetable, managing room bookings, assisting with admissions and open days, providing support during exam periods, keeping the Faculty's digital presence updated, and organizing outreach and fundraising events.

What qualifications are required for this position?

Applicants should be educated to GCSE level grades A-C or equivalent / NVQ Level 2.

Is prior experience necessary for this role?

While prior experience in a busy office environment is desirable, especially within Higher Education, it is not explicitly required.

What skills are essential for the Faculty Administrative Assistant?

Essential skills include excellent interpersonal and organizational abilities, very good IT skills, attention to detail, the ability to work in a team and independently, and the capacity to prioritize and work well under pressure.

How can I apply for this position?

You can apply online by clicking the 'Apply' button on the job listing and registering an account with the recruitment system.

What is the closing date for applications?

The closing date for applications is midnight (BST) on Sunday 8 June 2025.

Will there be any interviews, and when are they expected to take place?

Yes, interviews are expected to be held in mid-June, subject to change.

Who can I contact for informal inquiries about the role?

You can contact Melanie Thorn, the Deputy Faculty Manager, at deputy@ames.cam.ac.uk for any informal inquiries.

What are the technology requirements for this position?

Applicants should have a good knowledge of MS Office, including Word and Excel, as well as experience with web editing and the use of email and internet.

Does the University promote diversity and inclusion in its hiring process?

Yes, the University actively supports equality, diversity, and inclusion and encourages applications from all sections of society.

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University of Cambridge

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The University of Cambridge is one of the world's foremost research universities. The University is made up of 31 Colleges and over 150 departments, faculties, schools and other institutions. Its mission is 'to contribute to society through the pursuit of education, learning, and research at the highest international levels of excellence'​.

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