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Administrative Assistant

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Red Bull

10d ago

  • Job
    Full-time
    Junior Level
  • Sales & Business Development
    People, HR & Administration
  • Santa Monica
  • Quick Apply

AI generated summary

  • You need 2+ years in sales/marketing, event coordination, project management, and supporting leaders. A bachelor's degree, P&L understanding, and fluency in English are essential.
  • You will manage calendars, coordinate travel, schedule meetings, prepare presentations, handle internal communications, and support budget management and team activities.

Requirements

  • 2+ years of experience in positions related to sales and marketing
  • Experience coordinating large events and meetings
  • Project management experience
  • Experience supporting multiple leaders
  • Understanding of P&L and business drivers
  • Understanding of business insight/category management principles preferred
  • Bachelor's degree or equivalent work experience
  • Must be fluent in English, additional language skills an advantage

Responsibilities

  • In this position, you will provide direct administrative support to the Senior Vice President of Sales for Category & Insights and the Senior Vice President of Emerging Channels. Your main responsibilities will include:
  • calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, and coordination of monthly tracking reports.
  • Calendar and travel management for SVPs (domestic and international)
  • Plan and orchestrate meetings/conference calls across regions
  • Process forms and expense reports
  • Ensure that tasks and projects are completed correctly and on schedule
  • Run/manage staff meetings including agenda coordination and recaps
  • Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
  • Manage and communicate Executives' calendars to assist with scheduling and prioritization.
  • Maintain our department calendar; coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
  • Provide admin support to our sales departments and their respective department heads.
  • Create high quality PowerPoint presentations for SVP and other team members.
  • Partner with several departments, communicating information, analysis or reports.
  • Route contracts through approval and signature.
  • Manage team calendar
  • Schedule appointments, meetings and workshops, responsible for meeting minutes
  • Make travel arrangements and verification of travel costs
  • Help with preparations for meeting and calls
  • Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
  • Field incoming emails, faxes, mail, and calls
  • Filing and archive management
  • Help us onboard new employees
  • Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
  • Manage specific small projects and research
  • Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx).

FAQs

What are the primary responsibilities of the Administrative Assistant?

The Administrative Assistant will provide direct support to the Senior Vice Presidents, manage calendars, coordinate meetings and travel, prepare presentations, handle internal communications, distribute reports, and maintain records.

What qualifications are required for this position?

Candidates should have 2+ years of experience in sales and marketing-related roles, experience coordinating large events and meetings, project management experience, and an understanding of P&L and business drivers. A Bachelor's degree or equivalent work experience is also required.

Is prior experience supporting executives necessary?

Yes, experience supporting multiple leaders is preferred for this position.

What skills are advantageous for applicants?

Fluency in English is required, and additional language skills are considered an advantage. Understanding of business insights and category management principles is also preferred.

What is the salary range for the Administrative Assistant position?

The base salary range for this position is $45,000 to $50,000, plus cash incentives.

What benefits does the company offer?

The company offers comprehensive medical, dental, and vision plans, a 401k match, family leave, paid time off and holiday schedule, pet, legal, and life insurance, and tuition reimbursement.

Is this position open to applicants with criminal histories?

Yes, the company will consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable laws.

How can I apply for this position?

You can apply through the company's career portal or job listing platforms where the position is advertised.

Will I need to manage travel arrangements?

Yes, the Administrative Assistant will be responsible for making travel arrangements and verifying travel costs for the Senior Vice Presidents.

Are there opportunities for project management in this role?

Yes, the Administrative Assistant will have a chance to manage specific small projects and conduct research as part of their responsibilities.

Red Bull

Red Bull Gives Wings to People and Ideas

Retail & Consumer Goods
Industry
10,001+
Employees
1987
Founded Year

Mission & Purpose

Red Bull Gives Wings to People and Ideas. This drives us - and all we do - since 1987. Today, Red Bull operates in over 170 countries selling more than 7.9 billion cans annually and growing! Above all, our people remain the essential ingredient in bringing the Red Bull brand to life. Becoming the #1 energy drink in the world is a journey of passion and hard work. It’s about asking ourselves every day: how can we do it better? Check out our open roles to become part of the world of Red Bull.