Administrative Assistant

The Salvation Army

12d ago

Applications are closed

Job
Full-time
Junior & Mid Level
People, HR & Administration
Corner Brook

Requirements

Be a graduate of an Office Administration program with experience in an administrative support role or the equivalent of education and experience.
Work within a Christian faith-based setting and uphold the mission, vision, and values of the Salvation Army.
Be proficient and able to demonstrate skills in technology such as MS Office (Word, Excel, PowerPoint, Publisher & Outlook), and Social Media platforms such as Facebook and Instagram.
Be willing to learn a variety of new software systems.
Possess excellent oral, written, and interpersonal communication skills.
Have strong organizational skills with the ability to prioritize workload.
Be flexible and adaptable to meet the needs of the corps.
Must have strong ability to relate well to people and understand and maintain clientele/worker boundaries.
Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion.
Be able to maintain a high standard of confidentiality and willingness to sign a confidentiality statement.
Obtain a clean Driver’s Abstract, Criminal Police/Vulnerable Sector Check, and clearance through The Salvation Army’s Internal Abuse Registry and be willing to sign the Salvation Army Code of Conduct Receipt and Acknowledgement Form.

Responsibilities

General Office
Under the direction of the corps officers, perform general office responsibilities including, but not limited to:
Drafting and typing correspondence
Photocopying and scanning documents
Responding to all in-person visitors, telephone calls, and email requests
Organizing documentation/presentation for Sunday or week-day services such as Easy Worship, PowerPoint slides, Church bulletin, and any other special requirements requested by the corps officers
Builds and maintains databases (such as corps directory, email lists, volunteer, and employee lists)
Responding to requests for dedications, marriages, funerals, pastoral care, etc.
Processing incoming and outgoing mail
Developing brochures, fliers, and invitations
Scheduling appointments and meetings (either in-person or online)
Maintaining the management of church facilities for bookings such as wedding/dedication services, rentals (schedule the caretaker, sound technician, musicians) etc.
Ensuring adequate inventory of office and church supplies as well as monitoring keys to the church and offices
Overseeing the management of all office equipment as required fire alarm, fire extinguisher inspections, annual snow clearing contract, waste, paper disposal and pest control contracts
Receiving requests for family assistance and food bank hampers
Assisting with the processing of requests for hamper assistance at Christmas time
Confidentiality
Ensuring the protection of, and sensitivity to, personal and confidential information
Record Keeping and Statistics
Using a high degree of accuracy and attention to detail, maintains all hard copy and electronic (Shelby) corps membership rolls and other records/registers association with membership including employee/volunteer information, various ceremonies, and requests for assistance from Community and Family Services; prepares for the annual corps review; collects and records statistics in the Salvation Army Management Information System (SAMIS) monthly. When requested, provides reports for the Corps Officers, Mission Board, CFS, DHQ and other internal and external committees.
Financial
When directed by the Corps Officers and/or Corps Treasurer, assist with the routine financial and administrative transactions such as:
Scanning and emailing invoices and other finance forms for processing
Collecting and recording monthly statistics in SAMIS
Receiving and receipting donations according to policy and procedures
Preparing invoices for payment and coding of same
Preparing monthly corporate VISA account records for Corps Officers

FAQs

What are the primary responsibilities of the Administrative Assistant at Corner Brook Temple?

The Administrative Assistant will provide administrative support to the corps officers, perform general office duties, maintain confidentiality, manage record keeping and statistics, and assist with financial transactions.

What qualifications are required for this position?

Candidates must be graduates of an Office Administration program or have equivalent education and experience, uphold the mission of the Salvation Army, and possess strong proficiency in MS Office and social media platforms.

Is experience in a Christian faith-based setting necessary for this role?

Yes, candidates should be willing to work within a Christian faith-based setting and uphold the mission, vision, and values of the Salvation Army.

What are the working hours for this position?

This position is for 35 hours a week.

What is the salary range for the Administrative Assistant position?

The salary range for this position is $22.00 - $23.00 per hour.

Are there any background checks required for this job?

Yes, candidates must obtain a clean Driver’s Abstract, Criminal Police/Vulnerable Sector Check, and clearance through The Salvation Army’s Internal Abuse Registry.

What additional benefits are offered after employment?

Benefits are available after three months of employment.

How can I apply for the Administrative Assistant position?

Applications can be sent to Major Brian Wheeler at The Salvation Army Corner Brook Temple Corps, P. O. Box 20084, 177 O'Connell Drive, Corner Brook NL; A2H 7J5, or via email at brian.wheeler@salvationarmy.ca.

What skills are essential for this role?

Essential skills include excellent oral, written, and interpersonal communication, strong organizational abilities, flexibility, and a strong sense of ethics.

When does the job posting expire?

The posting expires on September 11, 2024.

The Salvation Army

Dedicated to helping people in need overcome poverty, addiction, and spiritual and economic hardship across the U.S.

Non-profit

Industry

10,001+

Employees

1865

Founded Year

Mission & Purpose

The Salvation Army is the nation's largest direct provider of social services. Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code. By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country. The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.