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administrative assistant

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Amazon

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Johannesburg

AI generated summary

  • You must have experience as an administrative assistant, strong organizational and communication skills, MS Office proficiency, attention to detail, and the ability to handle confidential information.
  • You will manage schedules, handle correspondence, prepare documents, arrange meetings, maintain supplies, coordinate travel, and support cross-departmental projects.

Requirements

  • Proven experience as an administrative assistant or in a similar role.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to handle confidential information with integrity.
  • Strong attention to detail and accuracy.
  • Ability to work independently and as part of a team.

Responsibilities

  • Manage scheduling of appointments and meetings for team members.
  • Handle incoming and outgoing correspondence, including emails and phone calls.
  • Prepare and organize documents, reports, and presentations as requested.
  • Assist in the preparation of meeting agendas and minutes, ensuring all necessary materials are available.
  • Maintain office supplies inventory and make necessary orders.
  • Coordinate travel arrangements for staff, including flight and accommodation bookings.
  • Provide support for various projects and initiatives across departments.

FAQs

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include managing scheduling of appointments and meetings, handling correspondence, preparing and organizing documents, assisting with meeting agendas and minutes, maintaining office supplies inventory, coordinating travel arrangements, and providing support for various projects across departments.

What qualifications are required for this position?

The ideal candidate should have proven experience as an administrative assistant or in a similar role, strong organizational skills, excellent written and verbal communication skills, proficiency in MS Office Suite, ability to handle confidential information with integrity, and strong attention to detail.

Is previous experience necessary for this position?

Yes, proven experience as an administrative assistant or in a similar role is required.

What software skills are needed for this role?

Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook, is necessary for this role.

Will the Administrative Assistant need to handle confidential information?

Yes, the Administrative Assistant will be required to handle sensitive information and must do so with integrity and confidentiality.

What type of work environment can I expect?

You can expect a positive and productive work environment where collaboration and communication are encouraged.

Does this position require multitasking abilities?

Yes, a strong ability to multitask is essential for managing various responsibilities effectively.

Will I be working independently or as part of a team?

The role requires the ability to work both independently and as part of a team, depending on the task at hand.

How will this role contribute to organizational success?

The Administrative Assistant plays a pivotal role in ensuring efficiency in daily operations, facilitating communication, and supporting various initiatives, all of which contribute to the overall success of the organization.

Are travel arrangements part of the Administrative Assistant's responsibilities?

Yes, the Administrative Assistant will coordinate travel arrangements for staff, including flight and accommodation bookings.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.