Administrative Assistant

Authentic Brands Group

2mo ago

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
$80K - $90K
New York City

Requirements

Bachelor’s degree in Business Administration, Marketing, or related field
3+ years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry. (preferably in a startup space)
Ability to exercise independent judgement while handling multiple tasks.
Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings.
Proficient in MS Office (Word, Excel, PowerPoint, OneNote and Teams), Google Mail, Trello, Skype, Zoom, and SalesForce
High degree of initiative, follow-through and organizational skills.
Ability to maintain confidentiality surrounding company materials and information
An "always-on" approach to work and your availability
Previous executive level experience

Responsibilities

Proactively manage and coordinate Senior Leaders calendar schedules.
Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports, visas with a knowledge of travel restrictions. Be available during off hours during international travel to assist with any adjustments that may arise.
Manage and schedule all meetings, internal and external, including Zoom, Teams, in person and off site
Manage and, where required, prepare communication follow-up to assure next step discussions, emails are scheduled in a timely manner to support
Assist with preparing presentations for meetings and events
Compile data using SalesForce and liaise weekly with Brand and Finance departments to assure data accuracy
Collaborate with Brand and License partners on retail selling data
Attend select meetings with key partners
Manage weekly reporting (Executive Summary, Marketing Reporting, and Pipeline Summary)
Acquire necessary signatures and process invoices for Senior Leaders
Maintain expense reporting.
Liaison and coordinate for VIP guests, clients and customers to ensure their experience is stellar.
Ad Hoc duties as assigned.

FAQs

What are the main responsibilities of the Administrative Assistant role?

The Administrative Assistant will provide comprehensive white-glove administrative support to the Senior Leadership of Authentic. This includes acting as a central liaison between Senior Leadership and Authentic teams, demonstrating exceptional intellectual capability and resourcefulness, maintaining excellent communication skills, and being professional, responsive, and service-driven.

Authentic Brands Group

Authentic is a global brand development, marketing and entertainment platform.

Marketing & Advertising

Industry

201-500

Employees

2010

Founded Year

Mission & Purpose

Authentic Brands Group (Authentic) is a global brand development, marketing and entertainment platform, which owns a portfolio of more than 50 iconic and world-renowned Lifestyle, Entertainment and Media brands. Headquartered in New York City, with offices around the world, Authentic connects strong brands with best-in-class partners and a global network of operators, distributors and retailers to build long-term value in the marketplace. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. Through the newly formed Authentic Studios, it will leverage this vast portfolio of IP to develop and produce a wide range of film/TV and commercial content. As the owner of a portfolio comprising some of the world’s most influential brands, Authentic is committed to driving positive impact at scale through sustainable initiatives, DE&I programs and purpose-driven partnerships. This sense of responsibility shapes our decision-making, business approach and companywide commitments