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Administrative Assistant

  • Job
    Full-time
    Mid-level Level
  • People, HR & Administration
  • $80K - $90K
  • New York City
  • Quick Apply

AI generated summary

  • You must have a Bachelor's degree and 3+ years supporting leadership in lifestyle, entertainment, or media. Exercise independent judgement, high level of care, continuous improvement mindset, proficiency in MS Office, Google Mail, Trello, Skype, Zoom, and SalesForce, initiative, confidentiality, "always-on" approach, and executive level experience.
  • You will manage Senior Leaders' calendars, travel arrangements, meetings, and communication. Compile data, prepare presentations, assist with expense reports, and ensure VIP guest experiences are top-notch. Ad Hoc duties as assigned.

Requirements

  • Bachelor’s degree in Business Administration, Marketing, or related field
  • 3+ years experience supporting Leadership in the Lifestyle, Entertainment, or Media Industry. (preferably in a startup space)
  • Ability to exercise independent judgement while handling multiple tasks.
  • Must have the ability to partner with various functions and exercise a high level of care for the customer, internal team members, and people experiences
  • Should have a continuous improvement mindset and strive improvements to processes, programs, and meetings.
  • Proficient in MS Office (Word, Excel, PowerPoint, OneNote and Teams), Google Mail, Trello, Skype, Zoom, and SalesForce
  • High degree of initiative, follow-through and organizational skills.
  • Ability to maintain confidentiality surrounding company materials and information
  • An "always-on" approach to work and your availability
  • Previous executive level experience

Responsibilities

  • Proactively manage and coordinate Senior Leaders calendar schedules.
  • Coordinate all travel, domestically and internationally for Senior Leaders, including assisting with obtaining passports, visas with a knowledge of travel restrictions. Be available during off hours during international travel to assist with any adjustments that may arise.
  • Manage and schedule all meetings, internal and external, including Zoom, Teams, in person and off site
  • Manage and, where required, prepare communication follow-up to assure next step discussions, emails are scheduled in a timely manner to support
  • Assist with preparing presentations for meetings and events
  • Compile data using SalesForce and liaise weekly with Brand and Finance departments to assure data accuracy
  • Collaborate with Brand and License partners on retail selling data
  • Attend select meetings with key partners
  • Manage weekly reporting (Executive Summary, Marketing Reporting, and Pipeline Summary)
  • Acquire necessary signatures and process invoices for Senior Leaders
  • Maintain expense reporting.
  • Liaison and coordinate for VIP guests, clients and customers to ensure their experience is stellar.
  • Ad Hoc duties as assigned.

FAQs

What are the main responsibilities of the Administrative Assistant role?

The Administrative Assistant will provide comprehensive white-glove administrative support to the Senior Leadership of Authentic. This includes acting as a central liaison between Senior Leadership and Authentic teams, demonstrating exceptional intellectual capability and resourcefulness, maintaining excellent communication skills, and being professional, responsive, and service-driven.

Authentic is a global brand development, marketing and entertainment platform.

Marketing & Advertising
Industry
201-500
Employees
2010
Founded Year

Mission & Purpose

Authentic Brands Group (Authentic) is a global brand development, marketing and entertainment platform, which owns a portfolio of more than 50 iconic and world-renowned Lifestyle, Entertainment and Media brands. Headquartered in New York City, with offices around the world, Authentic connects strong brands with best-in-class partners and a global network of operators, distributors and retailers to build long-term value in the marketplace. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models and immersive experiences. Through the newly formed Authentic Studios, it will leverage this vast portfolio of IP to develop and produce a wide range of film/TV and commercial content. As the owner of a portfolio comprising some of the world’s most influential brands, Authentic is committed to driving positive impact at scale through sustainable initiatives, DE&I programs and purpose-driven partnerships. This sense of responsibility shapes our decision-making, business approach and companywide commitments