Administrative Assistant (Clinical Risk) - Leeds

DAC Beachcroft LLP

Aug 9

Applications are closed

Job
Full-time
Entry Level
Leeds

Requirements

Relevant office-based administration experience is desirable and highly advantageous, but not essential
An aptitude for administration management and processes, with experience of working with document management/case management systems, is desirable and highly advantageous, but not essential
Intermediate knowledge of Microsoft Office
An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
Good organisational skills and ability to manage own time effectively within a fast-paced environment
Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
Positive can-do attitude with the ability to adapt to change
Excellent attention to detail
Customer/client service focused
Proactive, professional and flexible approach to work
Keen to develop over a period of time with a willingness and ability to learn
Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Responsibilities

Client Relationship Management
Taking instruction to undertake admin tasks relating to client relationship management.
Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices.
Administrative
File management – updating and maintaining all electronic files, ensuring documents are filed correctly and named in line with the business-wide naming convention and the correct folder structures are adopted.
File opening - ensuring matters are set up on case management system and accounts system in line with clients’ SLA.
Checking incoming post – ensuring on Visualfiles that items are named correctly and filed either in retained PG&R files or batched post for Office Services to retain.
Undertake all file closing/archiving procedures ensuring compliant at all times.
Maintain accurate management and client information on an ongoing basis, in line with client and location protocols.
Handle confidential information in line with the firm’s data security protocols.
Electronic File History Bundling and sending to costs draftsman using PDF docs binder and Sharefile.
Sorting medical records and preparing index
Uploading to client's case management systems.
Dealing with all instructions to counsel and experts for lawyers.
Communication
Liaising with fellow team members on workloads and ensure deadlines are consistently met.
Answering internal calls for other members of the team.
Liaising with and taking direction from your Team Leader and lawyers.
Financial
Assume responsibility for basic financial administration relating to cases
Processing
Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with Team Leader where challenges arise.
Checking client and internal data for accuracy.
Ensuring compliance with firm wide/department policies and procedures.
Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firm’s document management systems
Customer Service
Attending team meetings.
Liaising with lawyers and Team Leader to take instruction and liaise on work requirements.
Consistently and appropriately update service users on progress where appropriate.

FAQs

What is the job title for this position?

The job title is Administrative Assistant (Clinical Risk) located in Leeds.

What type of employment is being offered?

This position is a full-time, permanent role.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include client relationship management, file management, administrative tasks, communication, financial administration, processing, and customer service.

Is prior office-based administration experience required for this role?

Relevant office-based administration experience is desirable but not essential for this role.

What software skills are necessary for this position?

Intermediate knowledge of Microsoft Office is required.

How does the company support diversity and inclusion in hiring?

The company is a Disability Confident employer and guarantees to interview anyone with a disability, long-term health condition, or neurodiversity whose application meets the essential criteria for the role.

What qualities are the ideal candidate expected to demonstrate?

The ideal candidate should have excellent attention to detail, good organizational skills, effective communication abilities, a positive can-do attitude, and a customer/client service focus.

What type of company is DAC Beachcroft?

DAC Beachcroft is a leading international legal business that specializes in various fields including insurance, health, real estate, financial services, and technology.

What is the work culture like at DAC Beachcroft?

The work culture is supportive and flexible, emphasizing individual recognition and teamwork. The company strives to celebrate diversity and promote an inclusive environment.

What should applicants expect after submitting their application?

Selected applicants will be contacted by the Recruitment team, especially if they meet the essential criteria for the role.

DAC Beachcroft LLP

Broad-based commercial law firm delivering bespoke solutions, one client at a time.

Law

Industry

1001-5000

Employees

1762

Founded Year

Mission & Purpose

DAC Beachcroft is a leading international legal business with offices across Europe, Asia Pacific and Latin America. We partner with our clients to help them achieve sustainable growth and to defend their business and reputation. We do this by taking a tailored approach to providing commercial, transactional, claims, risk and advisory legal services. We are recognised leaders in Insurance, Health and Real Estate and draw on the knowledge, industry experience and commercial expertise of our outstanding 3,000 lawyers and support colleagues in these sectors and beyond. We are forward-thinking, flexible and easy to engage with and we're proud that our clients tell us regularly that we're great to work with. We know that our clients value advice that is innovative, practical and personal to them, and we pride ourselves on getting to the heart of their businesses. We measure our performance against their expectations and embrace change as a necessary stage in evolving and strengthening our relationships. The close working relationship we enjoy with our clients has not been built overnight but honed carefully over the last 250 years. This means today our clients can remain confident they have the very best legal expertise available.