Administrative Assistant - Dallas Office

DNV

Jan 27

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Dallas

Requirements

Degree in relevant field (such as business administration) or 3 years of relevant experience
2 years of experience in a large and/or dynamic corporate environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.)
Advanced proficiency with the Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel
Excellent organizational and time management with aptitude to work independently, prioritize, multitask and work under tight timelines
Passion to support the energy transition through clean energy development, sustainability-mindsets, and a focus on energy equity
Strong English written and verbal communication
Professional demeanour, strong interpersonal skills outgoing and helpful personality, ability to anticipate needs, and desire to try many new things. Less than 5% travel is expected as part of this position

Responsibilities

Variety is the spice of life; no two days will be the same! Generally, this role includes three main areas, but other duties may be assigned:
Support the North America leadership team with a wide range of activities, including: expense reports, invoice management and travel management.
Ensure the successful, safe, and engaging working conditions of the Dallas and Austin offices, as well as liaise with other offices and internal DNV assistance functions. Tasks may include the following:
Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party.
Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees.
Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting.
Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support.
At DNV, our customers’ success is paramount to everything we do. In this role you will support the clerical and administrative efforts associated with processes, customers, proposals, subcontractors, and other business strategy. Activities may include:
Support contracting and knowledge management in DNV’s internal tools, including SalesForce, TeamCentre, ClickUp.
Support team summits by organizing catering, and transportation.
Support proposal development including the setup of the document based on RFP information, pulling together CVs and bios, and other general coordinating activities.
Support with preparing PowerPoint presentations, Excel spreadsheets, or Word memos on market and technical topics.

FAQs

Do we support remote work?

Yes, we offer a dynamic hybrid schedule where employees typically spend three days per week working from either a DNV office or client location/site.

What percentage of the role involves leadership support activities?

Leadership support activities comprise approximately 45% of the role.

What qualifications are required for this position?

A degree in a relevant field such as business administration or three years of relevant experience is required, along with two years of experience in a large and/or dynamic corporate environment.

What software skills are necessary for this role?

Advanced proficiency with the Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel, is necessary for this role.

Is travel expected for this position?

Less than 5% travel is expected as part of this position.

What benefits do we offer to employees?

We offer generous paid time off, multiple medical and dental benefit plans, spending accounts, employer-paid virtual care services, 401(k) with company match, education reimbursement, flexible work schedule, charitable matched giving, volunteer time off, and career advancement opportunities.

Is this position open to all qualified applicants?

Yes, DNV is an equal opportunity employer committed to building an inclusive and diverse workforce.

Are there any preferred qualifications for candidates?

Yes, familiarity with renewable energy or consulting industries, knowledge of project management tools, and experience supporting remote/distributed teams are preferred.

Where is this position located?

This position is based at our DNV office in Dallas, TX.

Is immigration-related employment benefits offered for this position?

No, immigration-related employment benefits, such as visa sponsorship, are not available for this position.

DNV

When trust matters

Energy

Industry

10,001+

Employees

1864

Founded Year

Mission & Purpose

DNV is the independent expert in risk management and assurance, operating in more than 100 countries. Through its broad experience and deep expertise DNV advances safety and sustainable performance, sets industry benchmarks, and inspires and invents solutions. Whether assessing a new ship design, optimizing the performance of a wind farm, analyzing sensor data from a gas pipeline or certifying a food company’s supply chain, DNV enables its customers and their stakeholders to make critical decisions with confidence. Driven by its purpose, to safeguard life, property, and the environment, DNV helps tackle the challenges and global transformations facing its customers and the world today and is a trusted voice for many of the world’s most successful and forward-thinking companies.