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Administrative Assistant - Human Resources

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Sargent & Lundy

Yesterday

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago

AI generated summary

  • You need a high school diploma, 3+ years of admin experience, strong communication skills, proficiency in Microsoft Office, and experience in the engineering or power industry.
  • You will handle confidential documentation, schedule meetings, input data accurately, manage files, support correspondence, and assist with administrative projects while maintaining high quality and meeting deadlines.

Requirements

  • This position requires a high school diploma (or equivalent) and three or more years of administrative or relevant experience.
  • Attention to detail.
  • Excellent communication skills (including writing and editing skills) and intermediate to advanced proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook.
  • Candidate needs to be flexible, a team player, and a self-starter.
  • Applies common sense understanding to carry out instructions given in written or verbal form.
  • Performs the essential duties of the job often requiring sitting, standing, and walking.
  • Stoops, kneels, crouches, and/or lifts up to 10 pounds on occasion.
  • Operates office equipment regularly such as a computer with mouse and monitor, printer, and copier, etc.
  • Some college-level education in English, writing, business administration, or another related field.
  • Experience working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details while performing repetitive functions.
  • Experience working in the engineering and/or power industry field.

Responsibilities

  • Adherence to confidentiality is a vital responsibility of this role.
  • Performs routine and non-routine documentation and administrative tasks.
  • Inputs data into systems with accuracy.
  • Process security card requests.
  • Schedules department meetings as necessary.
  • Enters, compiles, and generates data reports.
  • Creates, organizes, and maintains data and/or files including filing.
  • Provides administrative support for editing and formatting correspondence, memos, task orders, etc.
  • Takes the lead on specific administrative/division projects and functions, as necessary.
  • Exceptional proofreading skills.
  • May coordinate with others in floor space planning.
  • Reads, writes, and speaks English fluently.
  • Communicates information effectively and responds to requests.
  • Demonstrates advanced computer proficiency as related to duties of the position, such as Microsoft Office.
  • Managing changing assignments and priorities to ensure that deadlines are met while maintaining a high-quality product.
  • Clerical support including mailing, scanning, faxing, and copying.
  • Performs other duties as assigned.

FAQs

Do we support remote work?

Yes, we offer a hybrid work schedule with three days in the office and two days working remotely.

What are the primary responsibilities of the Administrative Assistant in Human Resources?

The Administrative Assistant performs various administrative and documentation functions, including data entry, document management, generating reports, filing, scheduling appointments/meetings, and handling multiple projects.

What qualifications are required for this position?

This role requires a high school diploma (or equivalent) and three or more years of administrative or relevant experience, along with attention to detail and excellent communication skills.

Are there any specific skills needed for this job?

Essential skills include intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), exceptional proofreading skills, and the ability to manage changing assignments and priorities.

Is there flexibility in work assignments?

Yes, the candidate needs to be flexible, a team player, and a self-starter, capable of adapting to changing assignments and priorities.

Do you require work authorization sponsorship for this role?

No, we do not sponsor employees for work authorization in the U.S. for this position.

What kind of benefits does Sargent & Lundy offer?

Sargent & Lundy offers comprehensive healthcare plans, generous paid time off, a 401(k), tuition assistance, and various health and wellness programs.

Is there any opportunity for professional development?

Yes, Sargent & Lundy provides tuition assistance and a merit scholarship program to support professional development.

Are there any physical demands associated with this role?

Yes, the position may require sitting, standing, walking, and occasionally stooping, kneeling, crouching, or lifting up to 10 pounds.

Is prior experience in the engineering or power industry required?

No, experience in the engineering and/or power industry is valued but not required for this position.

Sargent & Lundy

Empowering great minds to design our future

Energy
Industry
1001-5000
Employees
1891
Founded Year

Mission & Purpose

Sargent & Lundy is one of the world’s longest-standing full-service architect engineering firms. Founded in 1891, the firm is a global leader in power, energy, and decarbonization with expertise in grid modernization, renewable energy, energy storage, nuclear power, fossil power, carbon capture, and hydrogen. Sargent & Lundy delivers comprehensive project services – from consulting, design, and implementation to construction management, commissioning, and operations/maintenance – with an emphasis on quality and safety. The firm serves public and private clients in the power, energy, gas distribution, industrial, and government sectors.