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Administrative Assistant (m/f/d)

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Procter & Gamble

30d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You need experience in a similar role, strong organizational skills, proficiency in Microsoft Office and project management tools, excellent bilingual communication, and a growth mindset.
  • You will coordinate travel, manage schedules, organize events, assist with budget tracking, improve processes, and provide general administrative support for the team.

Requirements

  • Proven experience as an executive assistant, administrative assistant, or similar role, preferably in a corporate environment.
  • Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
  • Excellent written and verbal communication skills in German and English.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Coupa, SAP Concur and familiarity with project management tools.
  • Strong problem-solving skills and a proactive approach to work.
  • Ability to maintain confidentiality and manage sensitive information.
  • Growth mindset and openness to learn and apply new skills in particular in the area of digitalization of work processes and AI.

Responsibilities

  • Travel Coordination: Organize and manage business travel arrangements, including flights, accommodations, and itineraries, ensuring a smooth travel experience for the senior director and team members.
  • Scheduling: Maintain and manage calendars, schedule meetings, and coordinate appointments, ensuring effective time management and prioritization of tasks.
  • Event Organization: Plan and execute internal and external events, including team meetings, workshops, and conferences, ensuring all logistics are handled efficiently.
  • Budget Management: Assist in managing departmental budgets, tracking expenses, and preparing financial reports to ensure adherence to budgetary guidelines.
  • Process Improvement: Identify opportunities to streamline and improve work processes, contributing to the overall efficiency and effectiveness of the team.
  • Administrative Support: Provide general administrative support, including document preparation, correspondence, managing purchase orders and maintaining organized files and records.

FAQs

What is the location of the job?

The job is located in Schwalbach Am Taunus.

What qualifications are required for this position?

The ideal candidate should have proven experience as an executive assistant or administrative assistant, strong organizational skills, excellent communication skills in German and English, and proficiency in Microsoft Office Suite, among other qualifications.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include travel coordination, scheduling meetings, organizing events, managing departmental budgets, identifying process improvements, and providing general administrative support.

Is knowledge of specific software required for this job?

Yes, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Coupa, and SAP Concur is required, along with familiarity with project management tools.

What type of work environment does Procter & Gamble offer?

Procter & Gamble offers a diverse, innovative, and international working environment with opportunities for personal training and development.

Are there any benefits associated with this position?

Yes, benefits include attractive remuneration, social benefits such as company pension plans, bonus opportunities, access to a fitness center, and flexible working hours.

What is the job schedule?

The job schedule is full-time.

Is this a permanent position?

Yes, this is a permanent employment position.

How can I apply for this job?

To apply, please submit your CV, copies of educational certificates, and any relevant work or volunteer experience through the application process outlined.

Do you offer support for individuals with disabilities during the application process?

Yes, we provide reasonable accommodations to individuals with disabilities to participate in the job application or interview process.

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Procter & Gamble

Improving everyday life through #PGInnovation and superiority since 1837. #GreatPlaceToWork

Manufacturing & Electronics
Industry
10,001+
Employees
1837
Founded Year

Mission & Purpose

P&G was founded more than 185 years ago as a soap and candle company. Today, we’re one of the world’s largest consumer goods companies and home to iconic, trusted brands, including Always®, Charmin®, Braun®, Fairy®, Febreze®, Gillette®, Head & Shoulders®, Oral B®, Pantene®, Pampers®, Tide®, and Vicks®. The design, development, growth and success of these products—and many more—is thanks to the innovative and insightful minds of our people. From Day 1, you’ll help make everyday life easier for our 5 billion consumers. There is no single equation for success at P&G, because no two P&G people or careers are alike. Just as we strive to deliver a superior consumer experience, we aim to deliver a superior employee value equation as well. With our large global footprint, there are many opportunities to work with P&G in multiple locations. We offer opportunities in approximately 70 countries and continually aim to attract, reward and advance the finest people in the world. Here, we want you to get your career off to a fast start. That's why we don't have any rotational development programs or gradual ramping-up periods: you’ll be able—and encouraged—to dive right in from Day 1. Join us and help make life better through meaningful work that makes an impact from Day 1.

Culture & Values

  • Integrity

    Doing the right thing is the only thing

  • Leadership

    We Lead in our area of responsibility, with a deep commitment to delivering results, and a clear vision of where we are going

  • Ownership

    We accept personal accountability to meet our business needs, improve our systems and help others improve their effectiveness

  • Passion for Winning

    We are determined to be the best at doing what matters most

  • Trust

    We work from a foundation of trust having confidence in each other’s capabilities and intentions

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