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Administrative Assistant (Part-time- Day Shift)

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MedStar Health

9d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Baltimore

AI generated summary

  • You must have a High School Diploma or GED, knowledge of medical terminology, and at least 2 years of clerical or office experience.
  • You will assist in daily operations, manage calls and inquiries, maintain records, order supplies, process payroll, and provide data entry and document preparation support.

Requirements

  • High School Diploma or GED or equivalent.
  • Knowledge of medical terminology.
  • Minimum 2 years clerical/office experience.

Responsibilities

  • Provides assistance in the day-to-day administration of the department and coordinates special projects as assigned.
  • Answers telephones, routes callers, takes messages, and provides routine information to callers. Responds to general inquiries concerning the activities and operation of the department. Communicates information to appropriate parties on a timely basis.
  • Maintains accurate record keeping and filing systems to ensure timely retrieval of information. Develops effective systems for data collection, retrieval, reporting, and analysis.
  • Orders and maintains inventory of supplies and assists in the care and maintenance of equipment. Monitors purchasing requisitions. Acts as a liaison with vendors and negotiates and resolves problems and issues.
  • Processes departmental payroll and associated recordkeeping.
  • Provides data entry support as needed. Enters data into various software programs and department systems.
  • Types memoranda, policies, committee minutes, manuals, letters, forms, procedures, and other documents as directed. Initiates other documents and correspondence as appropriate. Ensures that necessary background material is attached.

FAQs

What are the working hours for the Administrative Assistant position?

The working hours for this part-time position are from 8:00 AM to 4:30 PM.

Is experience with medical terminology required for this job?

Yes, knowledge of medical terminology is required for the Administrative Assistant position.

What is the minimum experience required for applicants?

Applicants must have a minimum of 2 years of clerical or office experience.

What kind of tasks will the Administrative Assistant be expected to perform?

The Administrative Assistant will perform diversified administrative duties such as typing, filing, answering phones, maintaining records, ordering supplies, processing payroll, and data entry support.

Is this position full-time or part-time?

This position is part-time.

What is the hiring range for the Administrative Assistant position?

The hiring range for this position is $20.17 - $33.21.

Will the Administrative Assistant be involved in special projects?

Yes, the Administrative Assistant will provide assistance in the day-to-day administration of the department and coordinate special projects as assigned.

What software skills are required for this job?

The Administrative Assistant should be proficient in various software programs and departmental systems for data entry and document preparation.

Will the Administrative Assistant be responsible for inventory management?

Yes, the Administrative Assistant will order and maintain inventory of supplies and assist in the care and maintenance of equipment.

Who will the Administrative Assistant communicate with?

The Administrative Assistant will communicate with appropriate staff, the public, and vendors, responding to inquiries and providing information as needed.

MedStar Health

Our mission: to serve our patients, those who care for them, and our communities.

Science & Healthcare
Industry
10,001+
Employees
1999
Founded Year

Mission & Purpose

MedStar Health is a not-for-profit health system dedicated to caring for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation and research. MedStar’s 30,000 associates, 6,000 affiliated physicians, 10 hospitals, ambulatory care and urgent care centers, and the MedStar Health Research Institute are recognized regionally and nationally for excellence in medical care. As the medical education and clinical partner of Georgetown University, MedStar trains more than 1,100 medical residents annually. MedStar Health’s patient-first philosophy combines care, compassion and clinical excellence with an emphasis on customer service.