Administrative Assistant – Research Administration

Mayo Clinic

Sep 22

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
United Kingdom, +11
Remote

Requirements

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program.
Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.
Prefer work-related experience within the last ten years.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through.
Exhibits initiative, proficiency, and adaptability to optimize the time of those supported.
Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role.
Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
Is accountable for ensuring accuracy and completeness through attention to detail.

FAQs

Do we support remote work?

Yes, this position is primarily remote but includes an onsite rotation every 8-9 weeks.

What are the required qualifications for this role?

The position requires a high school diploma or G.E.D. with a minimum of two years’ experience in an administrative support role, or a one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience, or an associate’s degree in an administrative, business, or medical-related program.

Is experience with travel coordination necessary for this position?

Yes, experience with travel coordination and expense management is a requirement for this role.

What is the pay range for this position?

The compensation for this role ranges from $20.61 to $28.91 per hour.

Are there benefits offered with this position?

Yes, this position is benefits eligible.

Is visa sponsorship available for this position?

No, visa sponsorship is not available for this position.

What skills are emphasized for the successful candidate?

High-level skills in organization, customer service, professionalism, interpersonal relations, and effective written and oral communication are emphasized, along with the ability to prioritize tasks and adapt to a rapidly changing environment.

Who is the contact person for this job posting?

The recruiter for this job posting is Kaela Peterson.

Does Mayo Clinic have a commitment to diversity and inclusion?

Yes, Mayo Clinic is committed to creating an inclusive environment that values diversity and does not discriminate against any employee or candidate.

How many hours per pay period is this position?

This position is for 80 hours per pay period.

Mayo Clinic

Science & Healthcare

Industry

10,001+

Employees

Mission & Purpose

Mayo Clinic has expanded and changed in many ways, but our values remain true to the vision of our founders. Our primary value – The needs of the patient come first – guides our plans and decisions as we create the future of health care. Join us and you'll find a culture of teamwork, professionalism and mutual respect, and most importantly, a life-changing career. Mayo Clinic was founded in Rochester, Minnesota by brothers Dr. William James Mayo and Dr. Charles Horace Mayo. More than 100 years later, their vision continues to evolve around a single guiding value: "The needs of the patient come first." Today we are the largest integrated, not for-profit medical group practice in the world. We are recognized for high-quality patient care more than any other academic medical center in the nation. These endorsements are very gratifying, but also humbling. They remind us of the tradition that has been entrusted to each one of us, and the legacy of excellence that we uphold every day.