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Administrative Assistant - Women's Services

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  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare
  • Orlando

Requirements

  • High school diploma or equivalent.
  • None.
  • Four (4) years clerical or secretarial experience.

Responsibilities

  • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
  • Screens calls and visitors.
  • Operates copy machine and fax machine.
  • Distributes incoming mail.
  • Orders supplies.
  • Establishes and maintains files and records on an ongoing basis.
  • Conducts research, data collection, and some analysis of information.
  • Schedules and maintains calendar of appointments.
  • Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
  • Works independently on special projects.
  • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
  • Creates, prepares and coordinates presentations, including charts, graphs, etc.
  • Creates and maintains databases and spreadsheets.
  • May assist in preparing and/or monitoring budget.
  • Performs routine problem solving.
  • Works with sensitive employee information and confidential organization information.
  • Interacts professionally with all levels of management.
  • Significant employee contact and customer service.
  • May provide work direction to other clerical personnel within the department.
  • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  • Maintains compliance with all Orlando Health policies and procedures.
  • Maintains established departmental policies and procedures.
  • Prioritizes workload to manage multiple priorities.
  • Enhances professional growth and development through participation in education programs, current literature, and workshops.
  • Performs other duties as assigned.

FAQs

What is the job title for this position?

The job title is Administrative Assistant - Women's Services.

What healthcare provider is the Administrative Assistant position associated with?

The position is associated with the Orlando Health Women’s Institute.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include answering phone calls, maintaining calendars, organizing meetings, managing files and records, conducting research, and composing correspondence.

What are the scheduled working hours for this position?

The working hours are Monday-Thursday from 7:30am to 4:30pm, and Friday from 7:30am to 2:00pm.

Is this position full-time or part-time?

This position is full-time.

Are there any weekend or holiday shifts required for this position?

No, there are no weekends or holidays required for this position.

What is the education requirement for this job?

The education requirement is a high school diploma or equivalent.

How much clerical or secretarial experience is required for this job?

A minimum of four (4) years of clerical or secretarial experience is required.

What benefits are offered with this position?

Benefits include medical, dental, and vision insurance, a 403(b) retirement savings plan, paid time off, life insurance, tuition reimbursement, and more.

Does this position involve handling confidential information?

Yes, the position involves working with sensitive employee information and confidential organization information.

Is there an opportunity for professional development in this role?

Yes, employees are encouraged to enhance professional growth through participation in educational programs, workshops, and current literature.

Where will the job be located?

The job will be located at 207 W. Gore Street, Orlando, FL.

A trusted leader inspiring hope through the advancement of health.

Science & Healthcare
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Orlando Health is a not-for-profit healthcare organization with $7.6 billion of assets under management that serves the southeastern United States. Headquartered in Orlando, Florida, the system was founded more than 100 years ago.

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