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Administrative Business Partner I - Agency

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Pinterest

22d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York

AI generated summary

  • You need 4+ years of admin support, strong Excel/PowerPoint skills, excellent communication, problem-solving prowess, and a degree in a relevant field.
  • You will manage calendars, prepare meeting materials, coordinate events, support team morale activities, handle expenses, assist with travel, and provide onsite support for various gatherings.

Requirements

  • 4+ years experience in administrations support, ideally supporting Director level.
  • Strong proficiency in Excel, PowerPoint and Word.
  • Familiarity with Google Suite, Slack, Workday, or Expensify is advantageous but not required.
  • Excellent writing, communication skills and interpersonal skills.
  • Strong organizational skills to execute multitasking in a fast-paced deadline oriented environment.
  • Ability to take initiative and ownership over sometimes ambiguous tasks.
  • Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
  • Problem-solving skills and high attention to detail.
  • Handle confidential information with integrity.
  • Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.

Responsibilities

  • Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with executive on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
  • Support executive in preparation of team meetings, including preparation of meeting content, presentation design, capture action items and circulate meeting notes
  • Support executive in preparation for events, including researching event location, logistics management, and preparing event content
  • Coordinate team morale activities and manage executive’s employee recognition budget
  • Support in coordinating with business facing XFN partners such as HR, Recruiting and Finance
  • Manage reconciliation of expenses for the executive supported
  • Assist with travel coordination
  • Prepare swag orders for the executive organization including submitting and processing purchase orders
  • Provide in-person support for offsite events, all-hands meetings, or specific working sessions

FAQs

What is the role of an Administrative Business Partner I at Pinterest?

The Administrative Business Partner I supports a Senior Sales Leader in the Global Sales Organization by coordinating various functions within the Sales Org, including complex calendar management, meeting preparation, event planning, and expense management.

What qualifications are required for this position?

Candidates should have 4+ years of administrative support experience, ideally at the Director level, strong proficiency in Excel, PowerPoint, and Word, excellent communication skills, strong organizational skills, and a Bachelor's or Master's degree in a relevant field or equivalent experience.

Is relocation assistance offered for this position?

No, this position is not eligible for relocation assistance.

Is there a specific location requirement for this job?

Yes, candidates must be based within a commutable distance to the New York office and should be able to come into the office for collaboration around 3-4 days a week or as needed.

What is the salary range for this position?

The salary range for this position is between $33.65/hr and $69.28/hr USD.

What type of work model does Pinterest use?

Pinterest employs a hybrid work model called PinFlex, which allows for flexible living and working, requiring in-office attendance for key collaboration moments while also supporting remote work.

Are there specific software tools that I need to be familiar with for this role?

While strong proficiency in Excel, PowerPoint, and Word is required, familiarity with Google Suite, Slack, Workday, or Expensify is advantageous but not required.

Does Pinterest offer equity with this position?

Yes, the position is eligible for equity as part of the compensation package.

How does Pinterest approach diversity and inclusion in hiring?

Pinterest is committed to diversity and is an equal opportunity employer, making hiring decisions based on merit and ensuring qualified applicants receive consideration without regard to various personal characteristics or histories.

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Pinterest

Bring everyone the inspiration to create a life they love.

Technology
Industry
1001-5000
Employees
2010
Founded Year

Mission & Purpose

Pinterest's mission is to bring everyone the inspiration to create a life they love. It’s the biggest dataset of ideas ever assembled, with over 200 billion recipes, home hacks, style inspiration and other ideas to try. More than 430 million people around the world use Pinterest to dream about, plan and prepare for things they want to do in life.