FAQs
What is the primary responsibility of the Administrative Coordinator?
The primary responsibility of the Administrative Coordinator is to oversee the day-to-day operations of the front desk, including supervising, scheduling, hiring, and managing payroll for student employees.
What qualifications are required for this position?
An Associate's degree is required, with a Bachelor's degree preferred, along with one to three years of relative experience.
What skills are essential for the Administrative Coordinator role?
Essential skills include effective time management and organization, excellent written and verbal communication, proficiency in Microsoft Office Suite, and the ability to learn and master multiple internal operating systems.
How does the Administrative Coordinator handle inquiries?
The Administrative Coordinator fields inquiries from faculty, students, and guests via e-mail, in-person walk-ins, and phone calls, directing them to the appropriate resources.
What types of travel arrangements does the Administrative Coordinator arrange?
The Administrative Coordinator is responsible for making travel and accommodation arrangements for both visitors and faculty.
Does the Administrative Coordinator have a role in departmental events?
Yes, the Administrative Coordinator organizes departmental events and updates event information through e-mail and the website.
What type of records does the Administrative Coordinator maintain?
The Administrative Coordinator maintains internal records related to expenses, processes travel expense reports and reimbursements, and manages inventory for front office supplies.
Is there a specific focus on diversity and equal opportunity in the hiring process?
Yes, the employer promotes equal opportunity and considers all qualified applicants without regard to various factors such as race, gender, disability, and veteran status.
Who should current Boston University employees contact to apply for this position?
Current Boston University employees represented by L2324 should use the dedicated link provided to apply for the position.
What is the work environment for this Administrative Coordinator position?
The work environment involves managing a front desk, frequent interactions with faculty, staff, students, and visitors, and handling multiple tasks and responsibilities amidst potential disruptions.