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Administrative Officer

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Northeastern University

Jan 21

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Boston
  • Quick Apply

AI generated summary

  • You need strong document creation skills, analytical ability, high organization, confidentiality, MS Office proficiency, excellent communication, and 1-3 years of relevant experience.
  • You will manage daily operations, coordinate meetings, oversee budgets and faculty appointments, provide student services, and support cross-departmental initiatives and accreditation efforts.

Requirements

  • Advanced level of skill required to create documents (e.g., communications, exhibits, spreadsheets, etc.) for presentations and ad hoc reports, update various online tools, and manage special projects.
  • Applies analytical skills and business knowledge to perform tasks that are varied and may be somewhat complex at times.
  • Demonstrated ability to manage competing priorities, make sound decisions and work with minimal direction. Initiative, persistence, and business acumen.
  • High level of organizational skills, attention to detail, diplomacy, customer service with a demonstrated ability to simultaneously handle multiple tasks.
  • Must be able to handle sensitive material, maintain the highest level of confidentiality, set priorities and work independently and as part of a team.
  • High level of proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint and Outlook.
  • Excellent interpersonal and communication skills required.
  • Individuals will work with limited supervision.
  • Skills and knowledge are typically through a bachelor’s degree or equivalent and at least 1-3 years’ relevant experience.

Responsibilities

  • The Administrative Officer manages the daily operations and administrative support for the School of Architecture, ensuring the efficiency of office functions and departmental activities. This includes coordinating meeting logistics, maintaining office supplies and equipment, resolving technical issues, and providing frontline operations support. The role also oversees departmental administration tasks such as budget management, curricular and enrollment processes, part-time faculty appointments, and departmental events. Additionally, the Administrative Officer acts as a point of contact for faculty, staff, and students, delivering tailored support based on department needs.
  • In collaboration with other Administrative Officers, the role includes responsibilities for graduate program support, such as recruitment, admissions, and student services for the M.ARCH and MDES programs, as well as long-term planning and accreditation preparations. The Administrative Officer also contributes to shared service initiatives across the College of Arts, Media, and Design, developing standardized procedures, implementing data management practices, and providing cross-departmental support. Administrative tasks include executive-level support for department directors, managing calendars, documenting processes, and preparing reports. This collaborative and dynamic role is integral to supporting both department-specific and college-wide goals.

FAQs

What is the main responsibility of the Administrative Officer in the College of Arts, Media and Design?

The main responsibility of the Administrative Officer is to manage the daily operations and administrative support for the School of Architecture, ensuring efficiency in office functions and departmental activities.

What qualifications are required for the Administrative Officer position?

Candidates typically need a bachelor’s degree or equivalent experience along with at least 1-3 years of relevant experience. Skills in document creation, analytical thinking, and proficiency in MS Office are also required.

Will this position involve working independently?

Yes, the Administrative Officer will work with limited supervision, but will also collaborate closely with other Administrative Officers and departments.

What types of tasks will the Administrative Officer be responsible for?

Tasks include coordinating meeting logistics, managing office supplies, budget management, enrollment processes, part-time faculty appointments, and departmental events.

Is there support for professional development in this role?

Yes, the position may offer opportunities for cross-training and involvement in shared service initiatives across the College.

What are the office hours for the Administrative Officer position?

Specific office hours were not stated in the job description, but typical administrative hours can be expected. It is advisable to inquire during the interview process.

How does the college promote diversity and inclusion?

Northeastern University values diversity and strives to foster an inclusive culture built on respect, which is reflected in their hiring practices and community commitments.

Are there benefits included with this position?

Yes, Northeastern University offers a comprehensive benefits package that includes medical, vision, dental, paid time off, tuition assistance, and retirement options.

What kind of support will the Administrative Officer provide to graduate programs?

The Administrative Officer will assist with recruitment, admissions, student services, and long-term planning for the M.ARCH and MDES programs.

How will the Administrative Officer interact with faculty, staff, and students?

The Administrative Officer acts as a point of contact, providing tailored support based on the specific needs of faculty, staff, and students within the departments.

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Northeastern University

Northeastern is a global, experiential, research university built on a tradition of engagement with the world.

Education
Industry
5001-10,000
Employees

Mission & Purpose

Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery. The university is a leader in experiential learning, powered by the world’s most far-reaching cooperative education program. We integrate classroom study with opportunities for professional work, research, service, and global learning in more than 100 countries. The same spirit of collaboration guides a use-inspired research enterprise focused on solving global challenges in health, security, and sustainability. Northeastern offers a comprehensive array of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools, and select graduate programs at campuses in Boston, Charlotte, N.C., San Francisco Bay Area, Seattle, and Toronto. Campuses in Burlington, MA, and Nahant, MA, are home to research institutes for homeland security and coastal sustainability, respectively.