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Administrative Professional

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AlixPartners

9d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have prior experience supporting Directors, strong MS skills, accuracy, excellent organizational and communication abilities, and a proactive attitude. Willingness to work flexible hours is essential.
  • You will provide administrative support, manage diaries, process travel/expenses, format documents, coordinate events, maintain databases, and liaise with clients and support teams.

Requirements

  • Prior experience supporting Directors and teams in a similar professional environment is required
  • Strong Microsoft skills essential (good working knowledge of Word and Excel)
  • Educated to GCSE level or equivalent, with a grade ‘B’ or above in English Language and Maths
  • High level of accuracy and attention to detail
  • Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines
  • Ability to learn new systems and processes quickly and the desire to pick up new skills
  • Proactive, self-motivated and able to work on own initiative as well as with a team
  • Outstanding communication skills (verbal and written) in English
  • Discreet and able to handle sensitive information in confidence
  • A ‘can-do’ attitude is essential
  • Excellent interpersonal skills - confident, approachable with a good sense of humour
  • High attention to detail and effective organizational skills with the ability to prioritize responsibilities to effectively meet strict deadlines
  • Ability to work independently and collaborate with a team, often under time constraints
  • Proficient with MS Word, PowerPoint, Excel, Outlook; able to learn new systems and tools
  • Willingness to work outside of normal UK business hours, and as unique projects/needs arise
  • Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organisation
  • Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday

Responsibilities

  • Providing high standards of administrative support to AlixPartners Partners and Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy. As you develop in the role this may also include supporting a Partner Managing Director
  • Diary administration as required including organising internal and external meetings and managing any logistics that may be required
  • Travel and expenses processing on an ad-hoc basis for Partners and Directors
  • Time Entry
  • Producing, designing, formatting and collating documents in Word, Excel and first drafts in PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand
  • Occasionally coordinating practice development activities such as external marketing events and marketing initiatives, including working with the Marketing team or an Administrative Senior Professional to organise small events and attending in person if required. This may also involve sourcing venues and all logistics for the event, (working with the Marketing Team to send invitations, compile mailshots and marketing packs)
  • Working with an Administrative Senior Professional to organise internal events such as team building activities, lunches and staff away days, as required
  • Liaising with the Design team to ensure documents are formatted correctly in line with brand
  • Managing the Radius database - this includes taking direct responsibility for entering and updating Partner and Director activities and ensuring contacts within the database are maintained accurately
  • Producing correspondence such as emails and letters and liaising with clients over the phone, email and in person (as required), in a professional and efficient manner
  • Liaising with other support teams as required e.g. IT, Legal, OM & Facilities and HR, in order to meet the needs of the business
  • Helping other Assistants where necessary and providing cover for holiday/sickness
  • Completing ad hoc projects/tasks on request such as printing, binding, scanning, etc

FAQs

What is the primary focus of the Administrative Professional role at AlixPartners?

The primary focus is to provide a high level of administrative support as part of the Partner Director Support Team in the London Office, requiring strong organizational skills, attention to detail, and excellent communication abilities.

What qualifications are necessary for this position?

Candidates should have prior experience supporting Directors and teams in a professional environment, strong Microsoft Office skills, be educated to GCSE level or equivalent with a grade ‘B’ or above in English Language and Maths, and possess a high level of accuracy and attention to detail.

Is prior experience required for this role?

Yes, prior experience supporting Directors and teams in a similar professional environment is required.

What administrative tasks will I be responsible for?

You will be responsible for diary administration, travel and expenses processing, document production and formatting, managing the Radius database, and producing correspondence, among other tasks.

Are there opportunities for working on special projects?

Yes, the role may include completing ad hoc projects and tasks as requested, such as printing, binding, and scanning.

Will I need to travel as part of this role?

Yes, travel is part of this position, although the frequency may vary based on client, team, and individual circumstances.

How does AlixPartners promote inclusivity in the workplace?

AlixPartners actively promotes an inclusive environment by understanding and respecting the needs of employees, clients, and communities, and by fostering authenticity, growth, and equity for everyone.

What are the working hours for this position?

The role may require a willingness to work outside of normal UK business hours as unique projects or needs arise.

What type of benefits does AlixPartners provide?

AlixPartners offers market-leading benefits, including health benefits for physical and emotional well-being, time-off policies for recharging, and financial/retirement benefits for income protection and long-term planning.

Is this role suitable for someone who prefers to work independently?

Yes, candidates should be proactive, self-motivated, and able to work on their own initiative, while also being able to collaborate effectively with a team.

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AlixPartners

Consulting
Industry
1001-5000
Employees
1981
Founded Year

Mission & Purpose

For more than forty years, AlixPartners has helped businesses around the world respond quickly and decisively to their most critical challenges – circumstances as diverse as urgent performance improvement, accelerated transformation, complex restructuring and risk mitigation. These are the moments when everything is on the line – a sudden shift in the market, an unexpected performance decline, a time-sensitive deal, a fork-in-the-road decision. But it’s not what we do that makes a difference, it’s how we do it. Tackling situations when time is of the essence is part of our DNA – so we adopt an action-oriented approach at all times. We work in small, highly qualified teams with specific industry and functional expertise, and we operate at pace, moving quickly from analysis to implementation. We stand shoulder to shoulder with our clients until the job is done, and only measure our success in terms of the results we deliver. Our approach enables us to help our clients confront and overcome truly future-defining challenges. We partner with you to make the right decisions and take the right actions. And we are right by your side. When it really matters.