FAQs
What are the primary responsibilities of the Administrative Specialist?
The primary responsibilities include high-volume calendaring, travel planning, expense reporting, managing complex calendars for multiple clients, scheduling meetings, and providing administrative services during designated support hours.
What qualifications are required for this position?
The minimum qualifications include 3+ years of relevant high-volume coordination experience, 3+ years of experience providing administrative support to multiple executives, proficiency in Microsoft Office and Google Suite, and experience in exercising judgment and discretion based on company policies.
Is experience in travel logistics necessary for this role?
Yes, experience coordinating travel logistics is preferred, especially for 3 or more executives simultaneously.
How many executives will I be expected to support?
The role typically involves providing support to 2 or more executives, with a preference for those who have experience supporting 3 or more simultaneously.
Will I need to use any specific software in this role?
Yes, you will need to be familiar with Microsoft Office, Google Suite, and Concur or similar programs for travel and expense management.
Is this a full-time position?
Yes, this is a full-time position.
What type of team will I be working with?
You will be working with the Global Administrative Specialist program team, collaborating with colleagues across the company to share best practices and provide support.
Are there opportunities for learning and professional growth in this role?
Yes, you will have the opportunity to learn and utilize internal and external tools and will collaborate with colleagues on knowledge sharing for best practices.
How will I communicate with clients?
You will establish ongoing relationships and communication with clients to understand their business priorities and provide tailored support.
What is the nature of the coverage support mentioned in the responsibilities?
Coverage support involves stepping in to assist fellow Administrative Specialist colleagues when needed, ensuring continuity of support across the program.