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Administrative Specialist - Computing

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  • Job
    Full-time
    Entry Level / Graduate
  • People, HR & Administration
  • Livermore

Requirements

  • Ability to obtain and maintain a US DOE Q-level security clearance which requires U.S. Citizenship.
  • Administrative knowledge and experience, including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods.
  • Effective organizational skills with experience working under limited supervision, prioritizing multiple tasks with frequent interruptions and critical deadlines, while showing flexibility, attention to detail, discretion, tact, and accuracy.
  • Excellent interpersonal and communication skills, mature judgment, professionalism, and discretion, necessary to interact effectively with a diverse workforce and represent the directorate.
  • Effective problem-solving and decision-making skills necessary to anticipate, identify, and independently recommend appropriate actions and solutions to moderately difficult administrative problems.
  • Proven ability to be self-motivated and flexible with the ability to set priorities and goals.
  • Intermediate computer skills and experience with programs such as Microsoft Word, Excel, PowerPoint, Outlook, Entrust, Adobe Acrobat, and the ability to learn new software quickly.
  • Experience working effectively as a team member, as well as independently.
  • Desired Qualifications:
  • Familiarity with LLNL’s Policies and Procedures.
  • Knowledge of LLNL business applications and processes such as LAPIS, SMART RECRUITERS, LTRAIN, LEAP, TIME, LABI, FTS, VTS and ePay.
  • Active Q Clearance

Responsibilities

  • Serve as a resource in day-to-day administrative matters to all levels of management, both internal and external to the Laboratory, and respond on their behalf to gather, clarify, and disseminate information and coordinate activities.
  • Gather information from various sources, compile data, and prepare moderately complex reports and presentations.
  • Independently compose correspondence for signature, schedule appointments, maintain calendars, track action and signature items, ensuring timely flow of paperwork, and verify accuracy prior to submission for approvals.
  • Coordinate a variety of administrative functions, including independently answering phones, managing inquiries, making appropriate referrals, ordering supplies, following through on requests, and maintaining spreadsheets, files, and tracking systems.
  • Arrange moderately complex domestic and foreign travel and itineraries, including submitting expense reports and processing payment requests.
  • Coordinate, process, track and manage details for external visitors and collaborators, including verification of security clearances, preparation of agendas, badging, and information dissemination.
  • Serve as an administrative team member and assist with special projects in various divisions if needed.
  • Perform other duties as assigned.

FAQs

What are the main responsibilities of an Administrative Specialist in the Computing Principal Associate Directorate Office?

The main responsibilities include performing a full range of moderately difficult administrative activities, interacting with various people and job functions across the laboratory, and working in a dynamic and rapidly changing environment.

Are there telecommuting options available for this position?

Yes, part-time telecommuting options may be available for this position.

What skills are required for this role?

Strong organizational and communication skills are essential for this role, as well as the ability to work under limited supervision in a fast-paced environment.

Science and technology on a mission

Science & Healthcare
Industry
5001-10,000
Employees
1952
Founded Year

Mission & Purpose

Lawrence Livermore National Laboratory, located in the San Francisco Bay Area, is a premier applied science laboratory that is part of the National Nuclear Security Administration within the Department of Energy. LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance. The Laboratory's science and engineering are being applied to achieve breakthroughs for counterterrorism and nonproliferation, defense and intelligence, energy and environmental security. The world-class programs and capabilities at the Lawrence Livermore National Laboratory span one square mile, what many consider to be "the smartest square mile on Earth."​