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Administrative Support II - Facilities and Campus Mobility

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  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Lethbridge

Requirements

  • - Minimum of two years related work experience or an equivalent combination of education and experience
  • - Proven administrative experience
  • - Strong communication, time management, and organizational skills
  • - Teamwork is essential
  • - Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) is required
  • - Experience with Internet browsers (e.g., Explorer or Safari) and email
  • - Ability to maintain effective working relationships with the University community and the public
  • - Required to provide a satisfactory Criminal Record Check

Responsibilities

  • - Provide a wide range of diverse administrative support duties related to the day-to-day operations of the Facilities department
  • - Provide administrative support for the Manager, Campus Mobility Services
  • - Work on computerized parking software to assist in the maintenance of campus parking permits and ticketing
  • - Assist in distribution of auto-renewal parking permits
  • - Assist in on-line purchases of parking permits
  • - Issue and invoice contractor/visitor permits
  • - Assist in the allocation of parking facilities for on-campus events
  • - Liaise with City of Lethbridge regulatory services
  • - Order supplies
  • - Complete requisitions, online journal vouchers, and invoices
  • - Provide administrative support for the Facilities department
  • - Prepare Facilities Event schedule
  • - Answer general inquiries
  • - Provide front reception
  • - Monitor the internal work-request system
  • - Perform data entry
  • - Assist with key/card distribution
  • - Perform other administrative duties as assigned

FAQs

What is the job title for this position?

The job title is Administrative Support II - Facilities and Campus Mobility.

What are the main responsibilities of this position?

The main responsibilities include providing administrative support for the Manager, Campus Mobility Services, working on computerized parking software, managing parking permits and ticketing, assisting with event parking allocations, and supporting the general operations of the Facilities department.

What qualifications are required for this position?

The successful candidate must have a minimum of two years related work experience or an equivalent combination of education and experience, as well as proficiency in Microsoft Office Suite and good communication and organizational skills.

Is there a requirement for a background check?

Yes, the successful candidate will be required to provide a satisfactory Criminal Record Check.

Where is the position located?

The position is located at the Lethbridge campus of the University of Lethbridge.

What is the starting salary range for this position?

The starting salary range is $3,741.00 - $4,163.00 monthly at 1.0 FTE.

What employment group is this position a part of?

This position is part of the AUPE (Alberta Union of Provincial Employees).

What type of work environment should candidates expect?

Candidates should expect a high traffic office in a deadline-driven environment that requires strong administrative skills and teamwork.

Are there opportunities for career advancement in this role?

Yes, as the University is undertaking a job classification review, the classification level of the position may be adjusted, potentially leading to career advancement opportunities.

Is there an option for flexible working hours?

The job description does not specify flexible working hours, so candidates should inquire during the interview process.

Founded in 1967, ULethbridge is one of Canada's top ranked universities and leading research institutions.

Education
Industry
1001-5000
Employees
1967
Founded Year

Mission & Purpose

The University of Lethbridge is one of Canada's most influential academic and research universities. We provide our undergraduate and graduate students an unparalleled university experience. Visit us at ulethbridge.ca.

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