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Administrator

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Balfour Beatty

16d ago

  • Job
    Full-time
    Junior & Mid Level
  • Construction & Surveying
    People, HR & Administration
  • Oxford

AI generated summary

  • You need secretarial/admin experience, strong organization, communication, team skills, customer focus, ability to work under pressure, and proficiency in Microsoft Office with excellent typing speed.
  • You will manage office systems, document handling, budgets, and provide admin support, ensuring efficient operations, excellent customer service, and effective communication across teams.

Requirements

  • • Secretarial and/or administrative experience
  • • Highly organised and able to work on own initiative
  • • Strong communicator
  • • Excellent team working skills, and able to build relationships at all levels
  • • Ability to work well under pressure and to tight timescales
  • • Very strong customer focus
  • • Excellent typing speed and IT Skills including Microsoft Office (Excel, Word and PowerPoint)

Responsibilities

  • Implements and maintains office management systems that will ensure the efficient running of the office
  • Uploading, managing and downloading of documents on Business Collaborator ensuring distribution to relevant members of site and client teams
  • Manages office budgets to plan
  • Leads by example, liaises effectively with staff and customers at all levels and provides excellent customer service at all times
  • Supports site team and client by carrying out a full range of administration and secretarial support, including meeting management, making appointments, arranging travel and liaison with delivery unit main office to ensure an efficient service is delivered
  • Produces / helps with documents, presentations and reports as required
  • Ensures that invoices and business expenses are processed in order to be paid on time
  • Plans and organises office/site events as required
  • Provide effective switchboard and reception services for the office
  • Provide a daily post service for internal and external mail
  • Production of day file and effective distribution through site team
  • Monitor 360 intranet site and provide site team with timely updates including general communications, HSEQ items and changes to the BMS
  • Monitor, issue and replenish stationery
  • Monitor and replenish kitchen and cleaning supplies
  • Carry out additional duties as required
  • Manages all aspects of site office and accommodation facility
  • Manages the central email and its filing
  • Provides admin support to KLDB
  • Take and distribute minutes of meetings

FAQs

What is the primary role of the Administrator position?

The primary role of the Administrator is to support project teams on-site with professional administrative services, ensuring efficient and high-quality site administration in line with company policies and procedures.

What key responsibilities does the Administrator have?

The Administrator is responsible for managing office systems, document handling, invoicing, budgeting, providing secretarial support, arranging travel, and organizing site events, among other administrative tasks.

What skills and experience are required for the Administrator role?

Candidates should have secretarial and/or administrative experience, strong organizational skills, effective communication abilities, customer focus, and proficiency in Microsoft Office applications.

Are there opportunities for flexible working arrangements?

Yes, the role offers smart working options, allowing for flexibility such as staggered start and finish times and up to 40% remote working where roles permit.

What benefits are provided to employees in this role?

Employees receive 25 days paid annual leave (pro rata), family-friendly policies, a pension plan, share incentive scheme, volunteering leave, and recognition schemes, among other benefits.

Is there a commitment to diversity and inclusion at Balfour Beatty?

Yes, Balfour Beatty is committed to diversity and inclusion through its Value Everyone Diversity and Inclusion Strategy and Action Plan, and actively promotes an inclusive workplace culture.

How does Balfour Beatty support employees with disabilities?

Balfour Beatty is a Disability Confident Employer, committed to removing barriers for individuals with disabilities and long-term health conditions, and offers interviews to applicants with disabilities who meet the minimum requirements for the role.

Do I need to travel for this position?

The role may require some travel for arranging client meetings and site events, though specific requirements will depend on project needs.

How can I provide feedback on the recruitment process?

You can share your feedback on the recruitment process by contacting Balfour Beatty at candidaterecruitmentqueries@balfourbeatty.com.

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Balfour Beatty

We are leading the transformation of our industry to meet the challenges of the future.

Engineering & Construction
Industry
10,001+
Employees
1909
Founded Year

Mission & Purpose

Balfour Beatty is a leading international infrastructure group. With 24,500 employees, we provide innovative and efficient infrastructure that underpins our daily lives, supports communities and enables economic growth. We finance, develop, build and maintain complex infrastructure such as transportation, power and utility systems, social and commercial buildings.