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Administrator

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NHS Tayside

13d ago

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Healthcare
  • Dundee

AI generated summary

  • You need strong communication, organization, and IT skills, plus experience with Microsoft Office. Be able to work independently and in teams while maintaining confidentiality and quality.
  • You will provide administrative support in clinics, manage communications, maintain audit trails, and ensure confidentiality while working effectively in a team or independently.

Requirements

  • You will have excellent communication, organisation and time management skills.
  • You should have good IT experience and the ability to utilise a number of in house systems and an excellent working knowledge of the Microsoft Office Packages.
  • Working effectively on your own as well as working well as part of a team are essential.
  • The role holder will apply quality and confidentiality to their work and are comfortable to work in a fast paced and varied environment.
  • Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support Workers 2009” and with the Code of Conduct for Healthcare Support Workers.

Responsibilities

  • Based in the Occupational Health Service, you will join a small administration team who provide extensive administrative support to the day to day running of the clinics. This will include working from the hub and workflow systems, emails and calls to staff/students/ensuring suitable audit trails are in place for each clinic and phone/reception duties.
  • You will have excellent communication, organisation and time management skills. You should have good IT experience and the ability to utilise a number of in house systems and an excellent working knowledge of the Microsoft Office Packages. Working effectively on your own as well as working well as part of a team are essential.
  • The role holder will apply quality and confidentiality to their work and are comfortable to work in a fast paced and varied environment.
  • This post may need to be covered in either Webberburn House or Ninewells Hospital, Dundee.
  • Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support Workers 2009” and with the Code of Conduct for Healthcare Support Workers.

FAQs

What are the working hours for this position?

The working hours for this position are 18 hours per week, specifically on Monday and Wednesday.

Where is the location for this job?

This job is based at either Wedderburn House or Ninewells Hospital in Dundee.

What are the main responsibilities of the Administrator role?

The main responsibilities include providing extensive administrative support to the clinics, managing hub and workflow systems, handling emails and calls, ensuring audit trails are in place, and performing phone/reception duties.

What skills are required for this job?

Candidates should have excellent communication, organization, and time management skills, along with good IT experience and proficiency in Microsoft Office packages.

Is this position suitable for candidates with diverse backgrounds?

Yes, NHS Scotland encourages applications from all sections of society to promote equality and diversity within the workforce.

How can I apply for this job?

You should apply for this post by completing the application process on Jobtrain; do not upload a CV as it will not be used for shortlisting purposes.

Will I be notified about the status of my application?

Yes, short-listed applicants will be contacted by email, so it is important to check your inbox regularly, including your junk/spam folder.

What should I do if I need assistance with my application?

You can contact the Jobtrain Candidate Support Hub for advice and support with any system issues related to your application.

Is there a specific browser recommended for using Jobtrain?

Yes, it is recommended to use "Google Chrome" or "Microsoft Edge" when using Jobtrain.

What should I do if I have special requirements for the interview?

If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager to discuss any special requirements you may need to attend the interview.

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NHS Tayside

Science & Healthcare
Industry
10,001+
Employees
1974
Founded Year

Mission & Purpose

NHS Tayside is responsible for providing healthcare services across the Tayside region in Scotland. Their mission is to deliver high-quality, patient-centered care through a range of medical and support services. They focus on improving health outcomes and enhancing the well-being of the community by offering accessible and effective healthcare solutions tailored to the needs of the population they serve.