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Administrator

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Chelsea and Westminster Hospital NHS Foundation Trust

14d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • London

AI generated summary

  • You need strong admin skills, a friendly demeanor, ability to multitask, attention to detail, and experience in meetings and diary management in a fast-paced environment.
  • You will manage meetings, prepare documents, take minutes, maintain action logs, and support the team with various administrative tasks in a fast-paced environment.

Requirements

  • - Robust administrative and organisation skills with administration experience
  • - Motivated, willing to take initiative, and friendly
  • - Able to work as part of an innovative, caring, and encouraging team
  • - Provide a comprehensive Administration service to the Improvement/Business Support team for the Trust
  • - Work in a fast-paced environment
  • - Ability to multi-task whilst being thorough
  • - High attention to detail
  • - Ability to prioritise workload
  • - Attend meetings as minute taker
  • - Record and transcribe notes and actions of meetings
  • - Maintain an action log and follow-up actions outside of meetings
  • - Prepare agendas and distribute notes of meetings
  • - Document group discussions as necessary
  • - Manage diaries and email accounts
  • - Ensure emails are actioned/disseminated throughout each working day

Responsibilities

  • The post holder will provide a comprehensive Administration service to the Improvement/Business Support team for the Trust.
  • The post holder will be working in a fast-paced environment, which requires a calm but proactive approach with the ability to multi-task whilst being thorough.
  • Meeting management and maintenance of Programme documentation form a large part of the role, as does a high volume of standard administrative tasks including the preparation of papers, reports and presentations.
  • Attention to detail is paramount in this post, as is the ability to prioritise workload.
  • The post holder will provide administration support by attending meetings as minute taker, including taking a record of attendees, any apologies, record and transcribe notes and actions of meetings, distribution to all required within an appropriate timescale, maintain an action log and following-up actions outside of meetings.
  • Preparing agendas, distributing notes of meetings including documenting group discussions as necessary and managing diaries and email accounts, ensure emails are actioned/disseminated, throughout each working day.

FAQs

What are the main responsibilities of the Administrator role?

The main responsibilities include providing comprehensive administration support to the Improvement/Business Support team, managing meeting documentation, preparing papers, reports, and presentations, minute-taking, managing diaries and email accounts, and maintaining an action log.

Is prior experience in the NHS required for this role?

While prior experience in the NHS is not explicitly stated as a requirement, having robust administrative and organizational skills and relevant administration experience is essential.

What qualities are you looking for in a candidate?

We are looking for a motivated, friendly candidate who is willing to take initiative, able to work as part of a caring and encouraging team, and skilled in multitasking with a calm but proactive approach.

Will I need to take minutes during meetings?

Yes, attending meetings as a minute taker is a significant part of this role, which includes recording attendees, apologies, notes, and actions from the meetings.

What type of environment will I be working in?

You will be working in a fast-paced environment that requires the ability to multitask while maintaining attention to detail and remaining calm under pressure.

Who can I contact for more information about the job?

You can contact Maria Camara, Assistant Improvement Manager, via email at chelwest.improvement@nhs.net for further details or informal visits.

What is the focus of the Chelsea and Westminster Hospital NHS Foundation Trust?

The trust is proud to be one of the top performing and safest trusts in England, with two main acute hospital sites and a range of award-winning clinics across North West London and beyond.

Will there be opportunities for professional development in this role?

While the job description does not specify opportunities for professional development, working within the NHS typically offers various training and development options for staff within their roles.

Is attention to detail important in this role?

Yes, attention to detail is paramount in this position, especially when preparing documentation and managing meeting outcomes.

Are there any specific software skills required?

While specific software skills are not mentioned, familiarity with standard administrative software and tools is generally expected for this type of role.

Chelsea and Westminster Hospital NHS Foundation Trust

Science & Healthcare
Industry
5001-10,000
Employees
1993
Founded Year

Mission & Purpose

Chelsea and Westminster Hospital NHS Foundation Trust provides a range of healthcare services, including emergency care, elective surgeries, and specialized treatments, across its hospitals and clinics. Their mission is to deliver excellent, patient-centered care that improves health outcomes and overall well-being. They focus on providing high-quality, compassionate, and accessible services to meet the diverse needs of the community they serve.