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Administrator - People Hub - Hindley (Part time 27.8 hours / week)( Ref: 5284 )

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HM Prison and Probation Service

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Government & Politics
    People, HR & Administration

AI generated summary

  • You must confidently communicate in English (or Welsh) and be a UK national, Irish national, Commonwealth national with work rights, or eligible EU/EEA national.
  • You will process HR paperwork, manage attendance, coordinate training, maintain records, handle communications, and support meetings, ensuring accurate data and timely reporting.

Requirements

  • An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
  • This Job Is Broadly Open To The Following Groups:
  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Responsibilities

  • Undertake a Share Of The Transactional Activity Associated With The People Hub. This Includes Processing Most Or All Of The Following Categories Of Paperwork And Inputting Data Ready For Checking And Onward Transmission By The Hub Manager:
  • Training
  • Attendance Management
  • Staff Well Being
  • Detail
  • Self Assessment Reporting (SAR) engagement
  • HR – Entry & Exit Processes
  • Staff Engagement
  • SPDR markings
  • Staff availability for escorts
  • NVQ facilitation requests
  • Staff Engagement Survey
  • Payment Plus hours
  • Staff Reward and Recognition
  • Work Life Balance
  • Staff Leave
  • Vetting Contact Point
  • Immunisation/First Aid Co-ordination Undertake Other Administrative Tasks Including:
  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDIs)
  • Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
  • The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

FAQs

What is the job title for this position?

The job title is Administrator - People Hub - Hindley (Part time 27.8 hours / week).

Where is the job located?

This position is based at HMYOI Hindley near Wigan, WN2 5TH.

What are the working hours for this job?

The position is part-time with a total of 27.8 hours per week.

What are the main responsibilities of the Administrator in the People Hub?

The main responsibilities include providing administrative support for training, attendance management, staff well-being, HR processes, and maintaining administration systems within specified timescales.

Is this position operational or non-operational?

This is a non-operational role with no line management responsibilities.

What kind of tasks will the jobholder undertake?

The jobholder will process transactional activity associated with the People Hub, maintain accurate records, handle communications, manage monitoring returns, and act as secretary to meetings, among other administrative tasks.

What skills are required for this position?

An ability to fulfil all spoken aspects of the role confidently through the medium of English or Welsh (where specified in Wales) is required, along with strong organizational and communication skills.

What behaviors will be assessed during the selection process?

The selection process will assess the following behaviors: Communicating and Influencing, Working Together, Managing a Quality Service, and Delivering at Pace.

What is the salary for this role?

The salary for this position is £27,040, with an additional employer contribution of £7,833 towards the Civil Service Defined Benefit Pension scheme.

What benefits are offered with this position?

Benefits include access to learning and development, flexible working options, a Civil Service pension, annual leave, public holidays, and a season ticket advance.

What are the nationality requirements for this job?

The job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and certain nationals of the EU, Switzerland, Norway, Iceland, or Liechtenstein.

Do candidates need to undergo background checks?

Yes, successful candidates must undergo a criminal record check and baseline personnel security standard checks.

How can candidates seek further information about the recruitment process?

Candidates can visit the Candidate Information Page at the provided link for more details about the recruitment process, benefits, and general queries.

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HM Prison and Probation Service

Preventing victims by changing lives.

Government
Industry
10,001+
Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.