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Army Administrative Officer

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UK Ministry of Defence

27d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • Portsmouth

AI generated summary

  • You must collaborate effectively, communicate well, prioritize customer service, and deliver results. Desirable skills include JPA knowledge, leadership experience, and Microsoft Office 365 familiarity.
  • You will manage personnel records, process recruits, monitor documentation, conduct admin checks, support reserves training, and ensure compliance with information management policies.

Requirements

  • Essential:
  • Able to work collaboratively with stakeholders at all levels (Working Together)
  • Able to form good working relationships (Working Together)
  • Able to communicate effectively, both written and verbal, to different people at all grades (Communicating and Influencing)
  • Must have a customer first ethos, and ability to provide a quality service (Managing a Quality Service)
  • Ability to deliver at Pace
  • Desirable:
  • Have a working knowledge of JPA & Military Administration
  • Leadership
  • Previous Civil Service or Military Administration experience
  • Familiarity with Microsoft Office 365 products

Responsibilities

  • Ensure personnel records both electronic and paper based are maintained accurately and up to date
  • Processing recruits onto the system
  • Monitor personal documentation expiry dates and medical review dates, informing individuals of appointments
  • Complete monthly management checks as laid down in the Unit Admin Manual, ensuring that all observations are noted and actioned
  • Maintain documentation checks to ensure continued accuracy
  • Support the PASO during any periods of preparing reserves for Overseas training exercises and Mobilisation
  • Provide Information Support Assistant (ISA) service to sub-unit staff for good Information Management (IM) and Data Protection practice(Part of Wider Unit IHub team
  • Promote the provision of IM and ensure compliance of IM policy by providing support and training to all iHub and service users
  • Provide admin support to reserves training nights as directed by PASO for 1 evening during the week. Overtime will be paid as Time of In Lieu
  • Conduct routine admin duties as required
  • Other duties as required

FAQs

What is the office location for the Army Administrative Officer position?

The office is located at 295 Bty 106 Regt RA Peronne Road ARC, Peronne Road, Hilsea, Portsmouth, PO3 5LE.

What is the expected work schedule for this job?

The position is advertised for 37 hours per week, with an expectation to be in the office at least 60% of the time (3 days a week) and to work one evening a week on reservist drill night.

Is there an opportunity for flexible working?

Yes, the Ministry of Defence encourages flexible working practices to help maintain a healthy work-life balance.

What are the key responsibilities of the Administrative Officer?

Key responsibilities include maintaining personnel records, processing recruits, monitoring documentation expiry dates, conducting management checks, and providing admin support for reserves training nights.

What skills are essential for this role?

Essential skills include the ability to work collaboratively, communicate effectively, provide quality service, and deliver at pace.

Is experience in military administration required?

While previous Civil Service or military administration experience is desirable, it is not a strict requirement for the role.

What is the salary for this position?

The salary for the Army Administrative Officer position is £26,235, with an additional £7,600 contribution towards the Civil Service Defined Benefit Pension scheme.

Does the position offer any benefits?

Yes, benefits include 25 days paid annual leave, a highly competitive pension scheme, personal and professional development, and access to an Employee Assistance Programme among others.

What is the process for candidates with disabilities?

The Ministry of Defence has a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria.

Are travel expenses to interviews reimbursed?

No, expenses incurred for travel to interviews will not be reimbursed.

What nationality requirements are there for applicants?

The job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, and certain EU nationals, among others.

What resources are available for professional development?

The Army offers personal and professional development opportunities, including working towards professional body membership and undertaking modern apprenticeships.

Is smoking permitted in the workplace?

No, smoking and the use of tobacco products are not permitted in the Defence working environment.

What will the selection process involve?

The selection process will assess candidates based on their behaviours, strengths, and experience, including a CV review and interview, potentially held online via Microsoft Teams.

Can candidates expect feedback post-application?

Feedback will only be provided to candidates who attend an interview or assessment.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State