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Army Mission Ready Training Centre Estate Support Assistant

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UK Ministry of Defence

5d ago

  • Job
    Full-time
    Entry & Junior Level
  • Government & Politics
    People, HR & Administration
  • Cambridge

AI generated summary

  • You must work well in a team, communicate effectively, and engage with stakeholders. A full Category B driver's license, office experience, and Office 365 skills are desirable.
  • You will support the Station Support Officer with administrative tasks, document management, health and safety support, community engagement, and barracks coordination, while managing equipment and mail.

Requirements

  • Essential:
  • Ability to work in a team
  • Excellent communication skills, both written and verbal
  • Ability to liaise with stakeholders at all levels
  • Desirable:
  • Full Category B Drivers Licence
  • Prior experience of working within an office environment
  • Experience using Microsoft Office suite of IT applications, particularly Office 365, Microsoft Word and Excel

Responsibilities

  • Primarily responsible for working in the headquarters building and administratively supporting the Station Support Officer in the management of barracks infrastructure, the CS workforce, security, community engagement and health and safety, there may well be other tasks as directed by the line manager
  • Provide general administrative support (and advice where necessary) to the Station Support Officer and a Civil Servant Health and Safety Advisor. This will involve the following:
  • Creation of documents (including meeting minutes and official letters) using IT and operating an e-copy and hard copy filing system
  • Reproduction of documents, using photocopiers, binders and laminators
  • Scanning documents and uploading to SharePoint and distribution by email
  • Ordering, tracking and delivering forms and publications
  • Management of office machinery (including photocopiers and printers) including ordering of consumables and reporting faults
  • Shredding of sensitive material
  • Updating notice boards
  • On a daily basis, maintain and manage the MRTC Memorandum of Understanding (MOU), Service Level Agreements (SLA) and Encroachment / Licence registers
  • Where necessary, provide support to the Health and Safety Advisor in the maintenance of MRTC Health and Safety registers
  • Provide administrative support to the Station Support Officer whilst they are the point of contact for Civil Service recruitment and management
  • Provide low level administrative input into the Estate Management Plan in order to deliver a sustainable and suitable Bassingbourn home base, in cooperation with Defence Infrastructure Organisation (DIO) and the Regional Prime Contractor (RPC)
  • In support of the Station Support Officer, assist in the delivery of a clear, long term and responsible attitude to barracks husbandry, security, building ownership / occupation and the general day to day usage of Bassingbourn Barrack’s fabric and facilities
  • Assist the Station Support Officer in the management, husbandry and security of the barracks
  • Assist the Station Support Officer in coordinating all home base station activity impacting the site and to liaise with all Bassingbourn stakeholders. This may involve some low-level community engagement with civilian stakeholders in the vicinity of the barracks
  • Where necessary, provide support to the Administration Support Clerk with postal responsibilities; these may include:
  • The collection and distribution of mail
  • Log receipt and distribution of accountable mail
  • Log use of franking machine and apply franking to MOD mail
  • Recording forwarding addresses of leaving personnel
  • Maintain post room and update notice board
  • Any other duties as directed by the Station Support Officer

FAQs

What is the working environment like for this position?

This position requires you to attend the workplace 5 days a week, as it involves a customer-facing role and supports the on-site delivery of Civil Service management.

What are the working hours for this role?

The position is advertised for 37 hours per week, with flexibility required to occasionally work outside of core hours.

What qualifications or experience are required for this role?

Essential requirements include excellent communication skills, the ability to work in a team, and the capability to liaise with stakeholders at all levels. Desirable qualifications include prior office experience and familiarity with Microsoft Office applications, especially Office 365, Word, and Excel.

Are there opportunities for professional development?

Yes, the role offers personal and professional development opportunities, including pathways to gain professional qualifications and the option to undertake a modern apprenticeship.

What salary and benefits are offered for this position?

The salary for this role is £26,235, with a Ministry of Defence contribution of £7,600 towards a Civil Service Defined Benefit Pension scheme. Additional benefits include 25 days of paid annual leave, a competitive pension scheme, and access to various employee assistance programs.

Will accommodation or relocation expenses be provided if I am successful?

No, the position does not offer relocation expenses.

Is travel reimbursement available for interviews?

No, expenses incurred for travel to interviews will not be reimbursed.

Are there any specific health and safety considerations for this role?

Yes, the role involves health and safety management responsibilities, and you may assist the Health and Safety Advisor in maintaining health and safety registers.

What types of tasks am I expected to perform in this role?

Tasks include providing administrative support, managing documents and registers, assisting with community engagement, and supporting the management of barracks infrastructure and security.

Will there be any opportunities to engage with the community?

Yes, the role may involve low-level community engagement with civilian stakeholders in the vicinity of the barracks.

What is the application process like?

You will need to submit a CV and a personal statement of no more than 250 words, referencing the role and demonstrating your relevant knowledge, skills, and experience.

What kind of security checks must I undergo if selected?

Successful candidates will need to undergo a criminal record check and meet security requirements, which include a security check.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State