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Army - Unit Administrator

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UK Ministry of Defence

6d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • Aberdeen

AI generated summary

  • You must have experience with Microsoft Office and be flexible to adapt to changing duties and priorities in a dynamic work environment.
  • You will manage diaries, arrange meetings, support personnel administration, maintain records, handle IT assets, and assist with documentation, travel, and general unit functions.

Requirements

  • Previous experience of Microsoft Office systems.
  • Flexibility - duties can be varied so the Administrator must be flexible to meet changing business needs and priorities.

Responsibilities

  • General administration and support.
  • Manage diaries, arrange meetings/conferences and outward visits.
  • Arrange access and greet external visitors and contractors to the unit.
  • Arrange working functions within unit financial allocation.
  • Manage, action and file mail, physical and electronic, including assigned group mail accounts.
  • Book training and arrange travel for unit personnel, ensuring it is within policy regulations.
  • Purchase office consumables (such as copier/printer toner/ink and paper, stationery).
  • Administration for unit military personnel.
  • Maintenance of personnel records (digital and paper based) such as personal data records, medical documents, emergency contact details etc.
  • Ensuring new arrivals and those leaving complete the correct processes and paperwork and that records are correctly updated.
  • You may be assigned outputs to deliver from a wide range of tasks including support for military personnel that involves managing pay and personnel documentation and records; managing unit IT holdings; maintaining electronic and paper databases and records; analysing data and preparing reports; drafting routine correspondence; arranging travel; and receiving visitors to the unit.
  • Information-Hub (i-Hub):
  • Support the management of electronic and paper documentation.
  • Maintain unit web pages and electronic filing systems.
  • Assist with the management of IT assets.
  • As part of a flexible and responsive workforce the Unit Administrator may from time to time be required to assist others with, or undertake, alternative tasks instead of their normal outputs to meet higher priority business needs.

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with an expectation of being in the office at least 60% of the time (3 days a week).

What are the working hours for this position?

The position is advertised at 37 hours per week.

What type of experience is required for this role?

Previous experience with Microsoft Office systems is essential for this role.

Are there opportunities for professional development?

Yes, the Ministry of Defence offers personal and professional development of skills, including working towards membership of a professional body or undertaking a modern apprenticeship.

What benefits are included in the compensation package?

Benefits include 25 days paid annual leave, a highly competitive pension scheme, enhanced parental and adoption leave, access to an Employee Assistance Programme, and special leave for volunteering.

Is there a probation period for new recruits?

Yes, external recruits who join the Ministry of Defence and are new to the Civil Service will be subject to a six-month probation period.

Are travel expenses for interviews reimbursed?

No, expenses incurred for travel to interviews will not be reimbursed.

What is the salary for this position?

The salary for this position is £26,235, with additional contributions from the Ministry of Defence towards a Civil Service Defined Benefit Pension.

What kind of tasks will the Unit Administrator be expected to perform?

The Unit Administrator will handle general administration, manage diaries, arrange meetings, maintain personnel records, manage IT holdings, and support military personnel with documentation and travel arrangements.

Can I apply for this position if I need visa sponsorship?

No, this role does not meet the criteria for visa sponsorship under the points-based system and is not open to applications from those who require sponsorship.

Who should I contact for more information about the job?

For more information about the job, you can contact Stuart Cuthbertson at Stuart.Cuthbertson404@mod.gov.uk.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State