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Assistant Company Secretary (Vice President)

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Citi

2mo ago

  • Job
    Full-time
    Expert Level
  • Legal
  • Frankfurt

AI generated summary

  • You need corporate governance knowledge, financial services experience, strong team skills, German fluency, and excellent organizational abilities. Proficient in Microsoft Office and detail-oriented.
  • You will support Board governance, coordinate meetings, ensure compliance, manage communication, and assist in special projects while liaising with stakeholders and maintaining documentation.

Requirements

  • Good awareness of corporate governance principles and practices
  • Experience in financial services in either in-house or experience working with financial services clients would be an advantage
  • Extensive experience in working on teams and influencing diverse resources and stakeholders
  • Track record of delivering results
  • Experience in working in large, complex organisations
  • English and German language skills are essential, other languages are an asset
  • Very good demonstrable organizational, time management and administrative skills
  • Meeting Management skills are essential; Strong demonstrable Minute Taking Experience
  • Excellent interpersonal skills
  • Disciplined self-starter, able to work autonomously
  • Attention to detail
  • Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook
  • In-depth knowledge of legal customs and practices
  • University degree, ideally in Governance, Law, Business, Administration or Accountancy
  • Knowledge and understanding of the financial services industry

Responsibilities

  • Supporting the Company Secretary in providing Board and governance services to the Germany Legal Entities
  • Ensuring the integrity of the governance framework, being responsible for the efficient administration of a company
  • Central point of contact for Board governance related topics on a day-to-day basis
  • Working with the Company Secretary and Legal Counsel to ensure compliance with statutory and regulatory requirements and communicating and implementing decisions of the Boards
  • Coordinate with Corporate Secretaries of other Citi Legal entities
  • Ensure close co-operation with key stakeholders
  • Coordinating / leading special projects as delegated by the Company Secretary
  • Assisting the Corporate Secretary in providing robust governance and Board services to the Germany Legal Entities
  • Coordinate, create meeting packs, attend and prepare robust meeting minutes for regular and extraordinary governance meetings
  • Circulating minutes for review and comment
  • Track and follow up on post Board meeting actions
  • Administrate circular votes
  • Assistance in setting and maintenance of the Board meeting dates and calendars (Board Planner)
  • Regular communication of Board dates and deadlines
  • Updating agenda forward planner with inputs from relevant functions
  • Interaction with other stakeholders including presenters, other company secretarial teams in other jurisdictions
  • Organise and arrange Board training, tutorials and deep dive sessions
  • Assist with annual Board self-evaluation
  • Assist with skill and suitability assessment
  • Onboarding of new Key Function Holders and Board members
  • Assist with induction Process of new Supervisory Board members
  • Being vigilant on a robust escalation process
  • Arrange and compose the list of approvals in the legal database, follow up on approvals and ensure the appropriate reporting according to WpHG and German Banking Act
  • Ensure decisions made are communicated to and implemented by the relevant company stakeholders
  • Ensure good information flows within the Board and its committees and between senior management
  • Coordination/ownership of compliance with legal and statutory requirements of regulatory authorities and Citi policies including implementation of changes and respective adaptation to the business
  • Assistance with providing constitutional documents, directors information etc.
  • Arranging for certification, notarising and apostille as required
  • Provision of copies of Board and committee minutes, Board packs, papers and any other information requested by regulators, external auditors and Internal Audit
  • Maintaining terms of reference, charters, by-laws and articles of association
  • Liaison with CEO and CAO office: Regular weekly update calls
  • Retaining evidence for MCA and updating as required/requested

FAQs

What is the job title for this position?

The job title is Assistant Company Secretary (Vice President).

Where is this position located?

This position is located in Frankfurt.

What is the primary purpose of the Assistant Company Secretary role?

The primary purpose is to assist the Company Secretary and deputize where necessary at the Boards and Committees of Citigroup Global Markets Europe AG and Citibank, N.A. in New York, Filiale Frankfurt/Main.

What are the key responsibilities of this role?

Key responsibilities include supporting the Company Secretary in providing governance services, ensuring the integrity of the governance framework, serving as a central point of contact for Board governance topics, coordinating with Corporate Secretaries of other Citi Legal entities, and leading special projects as delegated.

What qualifications are required for this position?

A university degree, ideally in Governance, Law, Business, Administration, or Accountancy is required, along with knowledge and understanding of the financial services industry.

Are language skills important for this role?

Yes, English and German language skills are essential, and knowledge of other languages is considered an asset.

What kind of experience is preferable for applicants?

Good awareness of corporate governance principles, experience in financial services, extensive teamwork and stakeholder influencing experience, and a track record of delivering results in large, complex organizations are preferable.

What competencies should the candidate possess?

Candidates should be proficient in Microsoft Office, have in-depth knowledge of legal customs and practices, and possess excellent interpersonal skills.

Does this role involve working with international teams?

Yes, this role provides the opportunity to gain a broad network across Citi Germany, London, Dublin, Belfast, and New York, as well as an international network.

Is this a full-time position?

Yes, this is a full-time position.

Finance
Industry
10,001+
Employees
1998
Founded Year

Mission & Purpose

Citigroup Inc. or Citi is an American multinational investment bank and financial services corporation headquartered in New York City. Citi's operation is to provide financial services that enable growth and economic progress. Core activities are safeguarding assets, lending money, making payments and accessing the capital markets.

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