Assistant Controller - HMP Millsike (Ref: 90492)

HM Prison and Probation Service

Sep 14

Applications are closed

Job
Full-time
Mid & Senior Level
People, HR & Administration
Business, Operations & Strategy
York

Requirements

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Responsibilities

The job holder will be required to carry out the following responsibilities, activities and duties:
Contract Monitoring
Support the Controller/Deputy Controller in the formal monitoring arrangements relating to the contract through:
Monitoring compliance with operational requirements.
Undertaking audits.
Identifying failures by Contractor’s staff to comply with contractual requirements.
Making general observations of the operations of the establishment.
Maintain a working knowledge of the Contract, identifying deviations and raising these with the Controller.
Analyse the content of Prison Service Instructions and Orders, Standards etc. identifying any impacts for the provision of, relative to, contractual commitments, bringing to the attention of the Team any matters arising from this. Forward information on new and revised Prison Service Instructions and Orders to the Contractor from the Prison Service Intranet, liaising when required on matters arising from this.
Prepare papers, including update on performance measures, for the monthly Controller and Director meeting and the Quarterly Contract Review Meetings, identifying outstanding actions and liaising with those responsible for updates as required.
Performance Management
Analysing and presenting quarterly performance progress by developing and maintaining a robust database for the Quarterly Contract Review Meetings, providing key updates for the Controller and other key internal stakeholders.
Identifying failures and deficiencies to perform against the contract requirements.
Monitoring Key Performance Targets/Indicators.
Identifying and agreeing Quarterly and Annual performance points each month in line with Schedule F of the Contract.
Ensuring incident and data returns and inputs are checked, validated and completed within timescales, including HUB data.
Monitoring and logging the Contractor’s progress against HMIP, PPO and ACA Action plans.
Prepare relevant statistical performance data and reports for the Team and relevant stakeholders, including any ad-hoc reports and other information, as required.
Office Management and Administration
Ensure effective office administration processes are in place; this will include supporting and minuting the QCRM, maintaining a suitable supply of stationary ordered via I-Proc when required, providing necessary reception arrangements for visitors and general office duties.
Maintain a robust electronic file management system. Coordinate communications for the Controller’s Team, in particular ensuring that there is a brought forward system in place to ensure that urgent issues are dealt with and acted upon within timescales.
Prepare written materials (including notes, letters, PQs and briefs etc.) on behalf of the Controller and Deputy Controller, as required.
Record receipt of Requests and Complaints/Home Detention Curfew appeals and related responses adhering to appropriate timescales.
Perform the role of Deputy Information Assurance Manager.
Investigations
Support the Controller/Deputy Controller in monitoring investigations carried out by the Contractor into allegations made against Contractor.
Work in partnership with SSC to monitor procedures in relation to the suspension and revocation of Prison Custody Officer Certifications.
Assist with any commissioned investigations including any investigations into allegations made against Prison Custody Officers in accordance with Schedule 10 of the CJA 1991.
IT Management
Lead as On-site Quantum Point of Contact (QPC) for IT and telephony related issues and queries.
Maintain the Quantum Asset register for the establishment.
To ensure there is a local IT policy made available.
Ensure there is a current IT Contingency Plan with Keyword.
Secretary of State Duties
Sign licences for the release of prisoners, which would include end of sentence licence.
Representational And Other Duties
To represent the Controller’s Team at relevant meetings or other events, briefing the rest of the team appropriately and ensuring that all action points are either delegated or acted upon.
To liaise with the Contract and Commissioning group, internal and external stakeholders and to build and maintain collaborative partnerships in support of effective management.
To complete any other duties or tasks as requested by the Controller or Deputy Controller.

FAQs

What is the job title for this position?

The job title is Assistant Controller.

Where is the position based?

The position is based at HMP Millsike, Moor Lane, Full Sutton, York, YO41 1PS.

What are the main responsibilities of the Assistant Controller?

The Assistant Controller is responsible for contract monitoring, performance management, office administration, investigations, IT management, and representational duties.

What is the salary for this position?

The salary for this position is £31,995.

Does this role have any line management responsibilities?

No, the post has no line management responsibilities.

What additional benefits are offered with this position?

Additional benefits include access to learning and development, a flexible working environment, a civil service pension with significant employer contributions, annual leave, and public holidays.

What qualifications are required for this role?

The job description does not specify particular qualifications but emphasizes skills in contract management, performance analysis, communication, and administration.

What kind of contracts will the Assistant Controller be working with?

The Assistant Controller will be involved in monitoring contracts related to the operational management of prisons, including prisoner escort services, electronic monitoring, community rehabilitation services, and prisoner education.

What is the selection process for this position?

The selection process will assess candidates against specified behaviours and strengths, and is using the Success Profiles method.

Is security clearance required for this role?

Yes, successful candidates must undergo a criminal record check and complete baseline personnel security standard checks.

What diversity and inclusion policies does this role endorse?

The role embraces diversity and promotes equal opportunities, running a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria.

Can this position lead to further career development?

Yes, the position offers opportunities for learning and development, which can facilitate career advancement within the Civil Service.

HM Prison and Probation Service

Preventing victims by changing lives.

Government

Industry

10,001+

Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.