Assistant Controller - HMP Millsike (Ref: 90492)

HM Prison and Probation Service

Sep 14

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
Government & Politics
York

Requirements

- An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
- Behaviours: Changing and Improving
- Behaviours: Communicating and Influencing
- Behaviours: Delivering at Pace
- Behaviours: Working Together
- Successful candidates must undergo a criminal record check.
- People working with government assets must complete baseline personnel security standard checks.
- This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service.

Responsibilities

The job holder will be required to carry out the following responsibilities, activities and duties:
Contract Monitoring
Support the Controller/Deputy Controller in the formal monitoring arrangements relating to the contract through:
Monitoring compliance with operational requirements.
Undertaking audits.
Identifying failures by Contractor’s staff to comply with contractual requirements.
Making general observations of the operations of the establishment.
Maintain a working knowledge of the Contract, identifying deviations and raising these with the Controller.
Analyse the content of Prison Service Instructions and Orders, Standards etc. identifying any impacts for the provision of, relative to, contractual commitments, bringing to the attention of the Team any matters arising from this. Forward information on new and revised Prison Service Instructions and Orders to the Contractor from the Prison Service Intranet, liaising when required on matters arising from this.
Prepare papers, including update on performance measures, for the monthly Controller and Director meeting and the Quarterly Contract Review Meetings, identifying outstanding actions and liaising with those responsible for updates as required.
Performance Management
Analysing and presenting quarterly performance progress by developing and maintaining a robust database for the Quarterly Contract Review Meetings, providing key updates for the Controller and other key internal stakeholders.
Identifying failures and deficiencies to perform against the contract requirements.
Monitoring Key Performance Targets/Indicators.
Identifying and agreeing Quarterly and Annual performance points each month in line with Schedule F of the Contract.
Ensuring incident and data returns and inputs are checked, validated and completed within timescales, including HUB data.
Monitoring and logging the Contractor’s progress against HMIP, PPO and ACA Action plans.
Prepare relevant statistical performance data and reports for the Team and relevant stakeholders, including any ad-hoc reports and other information, as required.
Office Management and Administration
Ensure effective office administration processes are in place; this will include supporting and minuting the QCRM, maintaining a suitable supply of stationary ordered via I-Proc when required, providing necessary reception arrangements for visitors and general office duties.
Maintain a robust electronic file management system. Coordinate communications for the Controller’s Team, in particular ensuring that there is a brought forward system in place to ensure that urgent issues are dealt with and acted upon within timescales.
Prepare written materials (including notes, letters, PQs and briefs etc.) on behalf of the Controller and Deputy Controller, as required.
Record receipt of Requests and Complaints/Home Detention Curfew appeals and related responses adhering to appropriate timescales.
Perform the role of Deputy Information Assurance Manager.
Investigations
Support the Controller/Deputy Controller in monitoring investigations carried out by the Contractor into allegations made against Contractor.
Work in partnership with SSC to monitor procedures in relation to the suspension and revocation of Prison Custody Officer Certifications.
Assist with any commissioned investigations including any investigations into allegations made against Prison Custody Officers in accordance with Schedule 10 of the CJA 1991.
IT Management
Lead as On-site Quantum Point of Contact (QPC) for IT and telephony related issues and queries.
Maintain the Quantum Asset register for the establishment.
To ensure there is a local IT policy made available.
Ensure there is a current IT Contingency Plan with Keyword.
Secretary of State Duties
Sign licences for the release of prisoners, which would include end of sentence licence.
Representational And Other Duties
To represent the Controller’s Team at relevant meetings or other events, briefing the rest of the team appropriately and ensuring that all action points are either delegated or acted upon.
To liaise with the Contract and Commissioning group, internal and external stakeholders and to build and maintain collaborative partnerships in support of effective management.
To complete any other duties or tasks as requested by the Controller or Deputy Controller.

FAQs

What is the location of the Assistant Controller position?

The Assistant Controller position is based at HMP Millsike, Moor Lane, Full Sutton, York, YO41 1PS.

What is the salary for the Assistant Controller role?

The salary for the Assistant Controller role is £31,995, with additional contributions of £9,268 towards the Civil Service Defined Benefit Pension scheme.

What are the main responsibilities of the Assistant Controller?

The main responsibilities include contract monitoring, performance management, office administration, investigations, IT management, and various representational duties.

Is there any line management responsibility in this role?

No, the Assistant Controller position has no line management responsibilities.

Who does the Assistant Controller report to?

The Assistant Controller reports to the Deputy Controller.

What are the working hours for this position?

The specific working hours are not detailed in the job description; however, it is expected that the Assistant Controller works in alignment with the needs of the Controller's team.

What type of contract management does the Assistant Controller engage in?

The Assistant Controller is involved in monitoring compliance with operational requirements, conducting audits, and managing performance against contractual commitments.

Is there any requirement for a security check for this role?

Yes, successful candidates must undergo a criminal record check and complete baseline personnel security standard checks.

What skills are necessary for the Assistant Controller role?

Candidates should possess strong analytical, communication, and administrative skills, along with the ability to work collaboratively and manage performance data effectively.

Are there opportunities for professional development in this role?

Yes, there are opportunities for learning and development as part of the role in the Civil Service.

HM Prison and Probation Service

Preventing victims by changing lives.

Government

Industry

10,001+

Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.

OpportunitiesView all

Receptionist(Ref: 5951)

Job

Newcastle

Administrative Officer - Management Coordination Hub (Ref: 5639)

Job

Liverpool

Victim Liaison Officer (Ref: 5676)

Job

Durham