Assistant Event Producer (Live Events Coordinator), BBC Proms

BBC

Oct 27

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
Customer Relations
Creative Arts & Fashion
London

Requirements

An in-depth knowledge of how orchestras and choirs work.
Good experience in the organisation & logistical planning of live classical music events with multiple stakeholders.
Good attention to detail
Ability to work both independently and as part of a team to manage several areas of work at a time; prioritising, delivering consistently to deadlines and reacting positively to changes and conflicting priorities.
Good knowledge of the techniques of Radio & TV Music production and their output.
Ability and skill to liaise sensitively with Proms talent at all levels and a wide range of stakeholders
Good ability to problem solve, manage event timelines, negotiate and organise live events within budget constraints.
Good communicator able to motivate, and foster collaboration in a diverse team to deliver the live events successfully
Good understanding of Health & Safety regulations and matters relating to child protection.
Good knowledge of office IT packages. Ability to master new systems e.g. Artifax Event, Visio, Microsoft Teams

Responsibilities

To work closely with the Live Events Team Manager, Event Producers, Operations Project Manager and seasonal Assistant Event Producers on planning across the Proms season
To brief and work collaboratively with a huge variety of stakeholders (internal and external), managing a few of those key relationships
To manage specific Prom events (small & medium scale) at the Royal Albert Hall & other venues in collaboration with the Event Producers
To support the Event Producers on large scale live events
Be responsible for the production of key event paperwork - concert summaries, stage layouts, rehearsal schedules using the event database Artifax and stage plan package Visio
To brief and liaise with the Radio and TV broadcast teams on all matters relating to each allocated Prom
Be Concert manager for a selection of Proms ensuring the smooth running of the event on stage in conjunction with the broadcasts (Radio and TV)
To assist with managing the event budget for each allocated Prom
Be an Artifax superuser including revising the system, setting-up templates / populating concert info
To contribute to the full life-cycle of key overview systems / paperwork / processes e.g. seat holds, budget reconciliation, piano planning, production meeting planning, contacts
Work with the Operations Manager on the season overview of Safeguarding and Access provision
To comply and implement all relevant BBC Safety Rules - producing Risk Assessments needed for events

FAQs

What is the contract type for the Assistant Event Producer position?

The contract type is a 9-month attachment/fixed term contract to cover a period of maternity leave.

Where is the job location?

This is a London-based role.

What is the salary range for this position?

The salary range is £27,800 - £37,800, depending on relevant skills, knowledge, and experience.

When will the interviews take place?

Interviews will take place on 12th/13th November 2024.

Is flexible working available for this role?

Yes, flexible working is available and can be discussed at the offer stage.

What are the main responsibilities of the Assistant Event Producer?

The main responsibilities include planning and coordinating logistics for Prom concerts, managing key relationships with stakeholders, supporting event producers, and ensuring smooth running of events for live audiences and broadcasts.

What skills are required for this role?

Required skills include in-depth knowledge of orchestras and choirs, experience in organizing live classical music events, good attention to detail, strong communication skills, problem-solving abilities, and familiarity with Health & Safety regulations.

Will I need to work on weekends?

Yes, long hours and some weekends will be required, particularly during the Proms season in the summer.

What kind of training and development opportunities does the BBC offer?

The BBC offers unrivalled training and development opportunities through their in-house Academy, which hosts a wide range of internal and external courses and certification.

Does the BBC support diversity and inclusion?

Yes, the BBC is committed to diversity and inclusion and welcomes applications from individuals regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion, and/or belief.

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