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ASSISTANT REGISTRAR, School of Dental Medicine, Office of the Dean

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Boston University

13d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Boston

AI generated summary

  • You need a bachelor's degree, 1-3 years of admin experience (higher ed preferred), strong communication and analytical skills, good judgment, proficiency in Microsoft Office, and budget management experience.
  • You will manage student registration, monitor grades, update records, process transcripts, provide customer service, handle P-Card payments, and calculate disability insurance premiums.

Requirements

  • Bachelors degree required
  • 1-3 years administrative experience (direct experience in higher education preferred)
  • Must be able to communicate clearly and concisely with a diverse population of faculty, staff, and students at all levels
  • Requires excellent analytical skills
  • Demonstrates good judgment and possesses excellent decision-making abilities
  • Proficiency with Microsoft Office Suite
  • Experience managing budget preferred
  • Resume and cover letter required

Responsibilities

  • - Manage all stages of registration as well as the GSDM transcript database for approximately 640 + professional pre-doctoral students.
  • - Communicate and resolve issues with the faculty, Academic Affairs, and Promotions Committee regarding students' academic progress and discrepancies with courses.
  • - Determine grade submissions deadlines, record and monitor the thirty 36,000 + individual grades, and resolve missing or incomplete grades.
  • - Monitor and/or correctly update the coding of each student according to their enrollment status and graduation date on UIS (university's information systems).
  • - Process approved changes to tentative graduation dates, add additional semesters to students' records, and register and code students for additional semesters.
  • - Utilize complex reporting tools and create custom reports for various requests while continuously monitoring student academic progress and anticipated graduation dates.
  • - Maintain pre-doctoral student records (paper and in multiple databases) and process transcript and verification requests for both the pre-doctoral and postdoctoral population.
  • - Provide excellent customer service to students, alumni, faculty, and colleagues.
  • - Manage all P-Card payments and reconciliations, track and order supplies, and collaborate with vendors and University Procurement.
  • - Calculate and determine disability insurance premiums based on current pre-doctoral enrollments and process payment on a bi-annual basis.

FAQs

What is the primary responsibility of the Assistant Registrar at the School of Dental Medicine?

The primary responsibility of the Assistant Registrar is to manage all stages of registration and the GSDM transcript database for approximately 640+ professional pre-doctoral students, ensuring accurate enrollment and monitoring of academic progress.

What qualifications are required for this position?

A Bachelor's degree is required, along with 1-3 years of administrative experience, preferably in higher education.

What skills are necessary for this role?

The position requires excellent communication skills, strong analytical abilities, good judgment, decision-making capabilities, and proficiency in Microsoft Office Suite. Experience in managing budgets is preferred.

How many systems does the Assistant Registrar need to work with?

The incumbent must utilize up to 9 non-integrated stand-alone shadow systems to manage registration and student records.

What type of reports does the Assistant Registrar need to generate?

The Assistant Registrar must create custom reports, including data for the American Dental Association (ADA) Survey, pre-doctoral student rankings and GPA reports, statistical data regarding student signouts, and graduation reports for Academic Affairs.

How does the position interface with faculty and the Academic Affairs?

The Assistant Registrar is responsible for communicating and resolving issues regarding student academic progress, discrepancies in courses, and grade submissions with faculty, the Academic Affairs office, and the Promotions Committee.

Does the Assistant Registrar have any financial responsibilities?

Yes, the Assistant Registrar manages P-Card payments and reconciliations, tracks and orders supplies, and calculates disability insurance premiums based on current pre-doctoral enrollments.

Is there a need for a resume and cover letter when applying for this position?

Yes, a resume and cover letter are required when applying for the Assistant Registrar position.

What is the preferred experience for applicants?

Direct experience in higher education is preferred for applicants to the Assistant Registrar position.

What is the equal opportunity employment policy for this position?

The organization is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, or veteran status.

Boston University

Over 34,000 students, 10,000+ faculty and staff, 300+ programs of study, three campuses, and one tiny Boston terrier

Education
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10,001+
Employees
1869
Founded Year

Mission & Purpose

Boston University (BU) is a leading private research institution that offers a wide range of undergraduate, graduate, and professional programs across various fields of study. Their ultimate mission is to foster a diverse and inclusive academic community dedicated to excellence in education, research, and service. The purpose of Boston University is to empower students to realise their full potential through rigorous academic training, innovative research opportunities, and a commitment to societal impact. BU aims to contribute to the global advancement of knowledge and the betterment of society by preparing graduates to be thoughtful, engaged, and effective leaders in their chosen fields.