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Band 5- PA to Divisional Leadership Team – Clinical Support Services

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West Hertfordshire Teaching Hospitals NHS Trust

13d ago

  • Job
    Full-time
    Junior & Mid Level
  • St Albans

AI generated summary

  • You need excellent judgement, strong organization skills, autonomy in tasks, diary management experience, agenda preparation, absence management, and the ability to handle diverse queries professionally.
  • You will provide proactive administrative support, manage calendars, prepare meeting agendas and minutes, handle queries, and assist with office operations for the Leadership Team.

Requirements

  • - Excellent judgement, discretion, and initiative
  • - Excelled organisation, prioritisation and analytical skills
  • - Ability to act autonomously on specific tasks and projects
  • - Experience in providing administrative support, including managing diaries
  • - Skills in preparing agendas and transcribing formal minutes
  • - Experience in managing annual leave, appraisals, and absence management
  • - Professional handling of a wide range of queries internally and externally

Responsibilities

  • - Provide professional, proactive and flexible support to the Divisional Leadership Team.
  • - Offer a range of administrative and business support services to ensure the efficient and professional running of the Division.
  • - Maintain and manage the diaries of the Divisional Leadership Team, using initiative and own judgement to prioritise the work schedule in accordance to changing priorities.
  • - Provide full administrative/secretarial support for meetings; preparing agenda and transcribing formal minutes; following up of actions.
  • - Support the effective running of the Divisional Leadership Team office, including annual leave management, appraisals and absence management.
  • - Act as a first point of contact for a wide range of queries internally and externally and ensuring all are handled in a professional manner.

FAQs

What is the primary role of the Personal Assistant in the Clinical Support Services Divisional Leadership Team?

The primary role of the Personal Assistant is to provide professional, proactive, and flexible administrative and business support to ensure the efficient and professional running of the Division.

What services are included in the Clinical Support Services?

The Clinical Support Services incorporate a variety of services across Pharmacy, Therapies, Radiology, and Pathology.

What are the key responsibilities of the Personal Assistant?

Key responsibilities include maintaining and managing the diaries of the Divisional Leadership Team, providing full administrative support for meetings, managing annual leave and appraisals, and acting as the first point of contact for queries.

Will the Personal Assistant have autonomy in their role?

Yes, the Personal Assistant will have a degree of freedom to act autonomously on specific tasks and projects to contribute to the delivery of the Division’s objectives.

Are flexible working options available to staff?

Yes, West Herts Teaching Hospitals NHS Trust offers a variety of flexible working options for all staff to promote a good work-life balance.

How does the organization support staff wellbeing and development?

The organization prioritizes staff wellbeing and development, emphasizing the importance of innovation in improving clinical care, outcomes, and patient experience.

Who are the key relationships the Personal Assistant will work with?

Key relationships include the CSS Divisional Director, Divisional Manager, Deputy Divisional Manager, CSS Quality Governance Facilitator, CSS Heads of Service, and PAs for the Executive Team and other Divisional Leadership Teams.

What should I do if I do not hear back after applying?

If you do not hear back within 3 weeks of your application, please assume that you have been unsuccessful on this occasion.

Is there an opportunity for career advancement in this position?

Yes, the role offers opportunities for professional growth and development within a dynamic environment, especially with new projects like the planned hospital in Watford.

How does the organization address accessibility for applicants with disabilities?

The organization encourages and welcomes people with disabilities and offers support as needed throughout the application process.

West Hertfordshire Teaching Hospitals NHS Trust

The very best care for every patient, every day.

Science & Healthcare
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

West Hertfordshire Hospitals NHS Trust provides comprehensive healthcare services in West Hertfordshire, including emergency, elective, and acute care. Their ultimate mission is to deliver high-quality, patient-focused care, enhance health outcomes, and ensure safety. Their purpose is to improve community well-being by offering excellent clinical services, advancing medical practice, and supporting health research and education.