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BaSE Facility Assistant

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UPS

7d ago

  • Job
    Full-time
    Junior & Mid Level
  • Logistics
    Facilities Management
  • Chichester

AI generated summary

  • You should have office admin experience, Excel skills, attention to detail, vendor coordination experience, and familiarity with Coupa & Oracle is a plus.
  • You will create and manage POs, liaise with vendors, track submissions, receive quotes, and process POs, using Excel and Office tools for tracking and reporting.

Requirements

  • Office administration experience, particularly in a Facilities or Procurement setting
  • Excel proficiency (basic formulas, tracking data, etc.)
  • Strong attention to detail and ability to manage multiple tasks
  • Experience working with vendors and coordinating service requests
  • Experience with Coupa & Oracle (not required, but a plus!)

Responsibilities

  • Creating and managing Purchase Orders (POs)
  • Liaising with vendors for call-outs and service requests
  • Tracking submitted POs and ensuring all relevant paperwork is filed correctly
  • Receiving quotes for facilities work at UPS sites and ensuring accurate PO processing nationwide
  • Using Excel and other Office tools for tracking and reporting

FAQs

What are the primary responsibilities of the BaSE Facility Assistant?

The primary responsibilities include creating and managing Purchase Orders (POs), liaising with vendors for service requests, tracking submitted POs, receiving quotes for facilities work, and using Excel and other Office tools for tracking and reporting.

What qualifications are needed for the BaSE Facility Assistant position?

We are looking for candidates with office administration experience, particularly in a Facilities or Procurement setting, proficiency in Excel (basic formulas and data tracking), strong attention to detail, and experience working with vendors.

Is experience with specific software required for this role?

While experience with Coupa and Oracle is not required, it is considered a plus for candidates.

What type of work environment can I expect in this role?

You can expect an organized work environment that promotes collaboration within the BaSE Facilities team and offers opportunities for skill cultivation.

Is this position permanent or temporary?

This position is permanent.

Are there opportunities for growth within the company?

Yes, UPS promotes career development and growth for individuals who have the skills and drive to advance within the organization.

How can I apply for the BaSE Facility Assistant position?

You can apply by submitting your application through our careers page or reaching out for more details.

What type of culture does UPS promote?

UPS promotes a rewarding culture that emphasizes innovation, collaboration, and the development of talented teams.

What support does UPS provide regarding workplace discrimination and harassment?

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation, ensuring a safe and inclusive environment for all employees.

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UPS

Transportation
Industry
10,001+
Employees
1907
Founded Year

Mission & Purpose

Operating in more than 200 countries and territories, we’re committed to moving our world forward by delivering what matters. Beginning as a small messenger service, UPS was started by two enterprising teenagers and a $100 loan. Now, we’re more than 500,000 UPSers strong, with operations around the globe. As a transportation and logistics leader, we are proud to offer innovative solutions to our customers—both big and small. We also support the communities we serve. Just take a look at The UPS Foundation’s social impact report! Headquartered in Atlanta, we can be found on the web at ups.com and about.ups.com. Job seekers can visit upsjobs.com to learn more. Our active social media channels include Facebook, Instagram, Twitter, YouTube, and TikTok.