Business Admin - People Hub (Ref: 90698)

HM Prison and Probation Service

Sep 21

Applications are closed

Job
Full-time
Entry & Junior Level
People, HR & Administration
Business, Operations & Strategy
Stoke-on-Trent

Requirements

Please refer to job description.
This is an administrative job in an establishment.
The job holder will provide administrative support within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes, maintaining administration systems within specified timescales for the establishment.
This is a non-operational job with no line management responsibilities.
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake a share of the transactional activity associated with the People Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
Training
Attendance Management
Staff Well Being
Detail
Self Assessment Reporting (SAR) engagement
HR – Entry & Exit Processes
Staff Engagement
SPDR markings
Staff availability for escorts
NVQ facilitation requests
Staff Engagement Survey
Payment Plus hours
Staff Reward and Recognition
Work Life Balance
Staff Leave
Vetting Contact Point
Immunisation/First Aid co-ordination
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI’s)
Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
Please Refer To Job Description.
We'll assess you against these behaviours during the selection process:
Communicating and Influencing
Delivering at Pace
Working Together
Managing a Quality Service
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard checks.

Responsibilities

Undertake a share of the transactional activity associated with the People Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
Training
Attendance Management
Staff Well Being
Detail
Self Assessment Reporting (SAR) engagement
HR – Entry & Exit Processes
Staff Engagement
SPDR markings
Staff availability for escorts
NVQ facilitation requests
Staff Engagement Survey
Payment Plus hours
Staff Reward and Recognition
Work Life Balance
Staff Leave
Vetting Contact Point
Immunisation/First Aid co-ordination
Undertake other administrative tasks including:
Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Co-ordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI’s)
Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

FAQs

What is the primary purpose of the Business Admin - People Hub role?

The primary purpose of the role is to provide administrative support within the People Hub, ensuring staff are supported through various HR processes and maintaining administration systems within specified timescales.

Is this position operational or non-operational?

This is a non-operational job with no line management responsibilities.

What are the key responsibilities of the job holder?

Key responsibilities include processing training, attendance management, staff well-being, HR entry and exit processes, staff engagement, and maintaining accurate records, among others.

What kind of administrative tasks will be required?

Administrative tasks include organizing and maintaining records, acting as a contact point for communications, inputting requisitions into the finance database, preparing paperwork for manager checks, and more.

What kind of skills or attributes are assessed during the selection process?

The selection process assesses candidates on behaviors such as Communicating and Influencing, Delivering at Pace, Working Together, and Managing a Quality Service.

What salary and benefits are offered for this role?

The salary is £27,040, with an additional employer contribution of £7,833 to the Civil Service pension scheme, along with access to learning and development, flexible working options, annual leave, and public holidays.

Are there any nationality restrictions for applicants?

Yes, the role is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and certain EU nationals under specified conditions, among others.

How should applicants contact for recruitment queries?

Applicants can contact the SSCL Recruitment Enquiries Team via email at Moj-recruitment-vetting-enquiries@gov.sscl.com or by telephone at 0845 241 5358.

Is a criminal record check required for this position?

Yes, successful candidates must undergo a criminal record check.

Does the role offer support for diversity and inclusion?

Yes, the role and the Civil Service promote diversity and inclusion and have initiatives in place to attract and retain talent from various backgrounds.

HM Prison and Probation Service

Preventing victims by changing lives.

Government

Industry

10,001+

Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.