Business Administration Officer

Ministry of Justice

13d ago

Applications are closed

Job
Full-time
Entry, Junior, Mid & Senior Level
People, HR & Administration
Business, Operations & Strategy
London

Requirements

Highly proficient in MS Office suite: advanced use of Outlook, Word, Excel, PowerPoint and MS Teams including arranging meetings via Teams and Outlook and Face-to-Face.
Experience of successfully operating in a similar type of role.
Evidence of effective planning and time management, written and oral communication skills, including ability to adapt style depending upon audience and occasion.
Successful relationship building and collaborative working.
Ability to prioritise activities to ensure work is completed on time and to a high standard.
Strong organisation skills with attention to detail.
Strong written and oral communications skills.
Ability to interpret information in accordance with guidance and use initiative to solve problems.

Responsibilities

Provide administrative support for the Standards and Improvements Team and Operations Directors, supporting the operational delivery of the YJB’s priorities.
Provide appropriate business support for meetings including scheduling the meetings and recording minutes.
Manage the Central Business Unit mailbox, communicating effectively with internal and external stakeholders.
Consistently demonstrate support and respect for the YJB’s commitment to equity, inclusivity and diversity, both within the YJB and with its partners.
Ensure you understand and ad to your responsibilities regarding health and safety and data protection.
Work positively and collaboratively with colleagues in both England and YJB Cymru.
Work flexibly to meet the requirements of the business. You may be required to undertake other duties within your role or in other parts of the business at your grade to meet business priorities.
Providing administrative and business support for the Standards and Improvements Team and across the Operations Directorates, including updating guidance documents, collating information, and conducting other grade appropriate administrative tasks, as required.
Managing the Central Business Unit mailbox which is a key point of contact with the youth justice sector and members of the public.
Managing diaries, meetings, and schedules to support operational delivery of the YJB’s aims.
Co-ordinating meetings across the Directorate and following up on minutes and actions to ensure timely completions, escalating w appropriate.
Work with the Head of Standards and Improvements to update guidance documents.
Liaise with Heads of Oversight and Oversight Managers to monitor the submission of Youth Justice Plans by Youth Justice Services.
Maintain up to date records of HMIP Inspection Outcomes.
Work with the Head of Standards and Improvements to support in the development of the Practice Library for use in supporting practice.
Responsible for own learning and development to understand the contribution of the Operations Directorates to the wider work of the YJB.

FAQs

What is the salary range for the Business Administration Officer position?

The national salary is £25,012, and the London salary is £28,889, depending on your base location.

What is the working pattern for this role?

The position is full-time, requiring 37 hours per week.

Where is the job located?

The job can be located in London or other national locations across England and Wales.

What type of contract is offered for this position?

This is a permanent position.

What are the main responsibilities of the Business Administration Officer?

The main responsibilities include providing administrative support, managing the Central Business Unit mailbox, scheduling meetings, recording minutes, and supporting the operational delivery of the YJB’s priorities.

What skills are required for this role?

Candidates should be highly proficient in MS Office, possess effective planning and time management skills, and have strong written and oral communication abilities.

Are there opportunities for training and development?

Yes, the Youth Justice Board is committed to staff development and offers an extensive range of training and development opportunities.

Is there a focus on diversity and inclusion within the organization?

Yes, the organization actively encourages applications from individuals with protected characteristics and strives for equity, diversity, and inclusion in its culture.

What is the application process like?

The application process includes submitting a written example and a statement of suitability, followed by an interview that assesses various competencies and strengths.

What kind of security clearance is required for this role?

Baseline Personnel Security Standard (BPSS) checks are required for this position.

Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

Government

Industry

10,001+

Employees

2007

Founded Year

Mission & Purpose

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