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Business Administrator-Part Time HMP Ford 18.5 Hours (Ref: 91284)

Applications are closed

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Brighton & Hove

Requirements

  • Job holders must complete specific training in their specialism once they take up post.
  • An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Responsibilities

  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDIs)
  • Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.

FAQs

What are the working hours for this position?

The position is part-time, requiring 18.5 hours per week.

Is this a non-operational role?

Yes, this is a non-operational role which may involve contact with prisoners, depending on the specific area of work.

What kind of administrative tasks will I be performing?

Typical tasks include organizing records, acting as a contact point for communications, maintaining databases, preparing paperwork, and taking minutes during meetings.

Are there any specific qualifications required for this job?

The job holders must complete specific training in their chosen specialism once they take up the post.

What benefits are offered with this position?

Benefits include access to learning and development, a Civil Service pension with a significant employer contribution, annual leave, public holidays, and flexible working options.

Will I have any line management responsibilities?

No, the role has no line management responsibilities.

What types of administrative roles might I rotate through?

You may rotate through various roles such as Business Administrator in areas like Healthcare, Employment, Employment, and Substance Misuse, among others.

What skills are essential for this role?

Essential skills include the ability to manage communications effectively, maintain accurate records, and work collaboratively within a team.

Is there an opportunity for career development within this role?

Yes, the position allows for career growth, and you may take on different job descriptions throughout your career.

How will my performance be assessed during the selection process?

You will be assessed against specific behaviors such as Managing a Quality Service, Communicating and Influencing, and Working Together.

Is there a requirement for a criminal record check?

Yes, successful candidates must undergo a criminal record check.

Who can apply for this position?

This job is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and certain EU nationals with pre-settled or settled status under the EU Settlement Scheme.

How can I get more information about the recruitment process?

You can find more information about the recruitment process by visiting the Candidate Information Page linked in the job description.

Who should I contact if I have questions about my application?

For any inquiries, you can contact the SSCL Recruitment Enquiries Team via email at Moj-recruitment-vetting-enquiries@gov.sscl.com or by telephone at 0845 241 5358.

Preventing victims by changing lives.

Government
Industry
10,001+
Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.

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