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Business Assistant

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Leicestershire Partnership NHS Trust

19d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Leicester

AI generated summary

  • You must have excellent IT and audio-typing skills, strong communication abilities, and experience in meeting minutes, diary management, event planning, professional document creation, and problem-solving.
  • You will manage diaries, take meeting minutes, organize events, create professional communications, order supplies, monitor invoices, and handle complaints proactively.

Requirements

  • The successful candidate will posses excellent IT and audio-typing skills
  • good written and verbal communication skills
  • the ability to liaise with service users in a calm and compassionate manner
  • the ability to work positively and proactively as part of the wider administrative and clinical teams
  • You will be required to attend meeting, taking minutes/notes of the meeting
  • circulating documentation including identifying actions ensuring they are logged, prioritised, and are followed up
  • You will be planning and organising training, appointments and events which will include co-ordinating travel arrangements and guest speakers
  • You will undertake diary management for yourself and others
  • you will communicate effectively via email, including implementing a flagging/prioritisation system
  • You will be creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard
  • You will be ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled
  • You will be dealing with complaints and using your own initiative to solve problems and escalating where necessary

Responsibilities

  • The successful candidate will posses excellent IT and audio-typing skills, good written and verbal communication skills, the ability to liaise with service users in a calm and compassionate manner and the ability to work positively and proactively as part of the wider administrative and clinical teams.
  • As a Business Admin Assistant, you will be required to attend meeting, taking minutes/notes of the meeting, circulating documentation including identifying actions ensuring they are logged, prioritised, and are followed up.
  • You will be planning and organising training, appointments and events which will include co-ordinating travel arrangements and guest speakers.
  • You will undertake diary management for yourself and others and you will communicate effectively via email, including implementing a flagging/prioritisation system.
  • You will be creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard.
  • You will be ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.
  • You will be dealing with complaints and using your own initiative to solve problems and escalating where necessary.

FAQs

What does the role of a Business Assistant involve?

The role involves providing a comprehensive administrative service to the multi-disciplinary team within the ward setting, including tasks such as taking minutes during meetings, planning training and appointments, managing diaries, creating professional communications, and dealing with complaints.

What qualifications or skills are required for this position?

The successful candidate should possess excellent IT and audio-typing skills, good written and verbal communication abilities, and the capability to liaise with service users compassionately.

What type of support and training does the organization offer?

The organization offers a robust induction period, regular supervision and support, and a structured learning journey to help employees progress their careers and work to their strengths.

Is there a probationary period for new hires?

Yes, all substantive roles are subject to a 6-month probationary period.

Are there any benefits included for employees?

Yes, employees receive a generous pension contribution, a holiday allowance starting at 27 days, free onsite parking, and access to additional benefits such as discounted shopping and health and wellbeing support.

How does the Trust support work-life balance?

The Trust offers various packages to support work-life balance, including health and wellbeing support and flexible working options.

What should I do if I have further questions about the role?

For an informal chat, you can contact Renata Sijka at 07887753678 or email renata.sijka@nhs.net.

Is there a preference for applicants from certain groups?

Yes, the Trust actively encourages applications from all sections of the community, particularly from underrepresented groups.

Are there opportunities for career progression within the Trust?

Yes, there are opportunities for career progression with a structured learning journey designed to help employees achieve their long-term goals.

Will I need to complete a DBS check for this role?

Yes, the cost of any required DBS disclosure will be met by the individual and will be deducted from salary once started.

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Leicestershire Partnership NHS Trust

Creating high quality compassionate care and well-being for all

Science & Healthcare
Industry
5001-10,000
Employees
2002
Founded Year

Mission & Purpose

Leicestershire Partnership NHS Trust provides a wide range of mental health, learning disability, and community health services across Leicester, Leicestershire, and Rutland. Their mission is to deliver high-quality, compassionate care tailored to the needs of individuals and communities. They aim to improve mental health and well-being through integrated care, research, and innovation, focusing on delivering person-centered services that enhance overall quality of life.200