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Business Support Officer - Security Services Group

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UK Ministry of Defence

Yesterday

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Oxford, +3

AI generated summary

  • You must manage inbox and diary efficiently, facilitate communication, organize meetings, arrange travel, and support the team with various administrative tasks.
  • You will manage inboxes and diaries, facilitate communications, organize meetings, arrange travel, and provide administrative support to the leadership team and wider organization.

Requirements

  • Taking the lead as Hd SSG's first point of contact, providing comprehensive and proactive inbox management, to include:
  • rationalising and filtering email traffic
  • responding to requests as appropriate
  • escalating issues
  • prioritising work
  • cascading information
  • Proactively managing the diary, ensuring efficient use of their time, managing changes and conflicts (including delegating to the HMG as appropriate), working collaboratively across the organisation negotiating with others as necessary to achieve this.
  • Providing Hd SSG / HMG with all necessary documentation ahead of meetings.
  • Facilitating effective communication between Hd SSG, Deputy Hd SSG, the HMG and other stakeholders, both internal and external, as required.
  • Working with the Business Support Team, organise and manage the logistics of business meetings, conferences and away days, ensuring that meeting papers are complete and distributed in a timely fashion, as necessary.
  • Arranging travel and accommodation in line with MOD policies for Hd SSG.
  • Other ad-hoc administrative tasks as required, which may include the wider Business.
  • Providing other business support to the wider team as necessary.

Responsibilities

  • Taking the lead as Hd SSG's first point of contact, providing comprehensive and proactive inbox management, to include:
  • rationalising and filtering email traffic
  • responding to requests as appropriate
  • escalating issues
  • prioritising work
  • cascading information
  • Proactively managing the diary, ensuring efficient use of their time, managing changes and conflicts (including delegating to the HMG as appropriate), working collaboratively across the organisation negotiating with others as necessary to achieve this.
  • Providing Hd SSG / HMG with all necessary documentation ahead of meetings.
  • Facilitating effective communication between Hd SSG, Deputy Hd SSG, the HMG and other stakeholders, both internal and external, as required.
  • Working with the Business Support Team, organise and manage the logistics of business meetings, conferences and away days, ensuring that meeting papers are complete and distributed in a timely fashion, as necessary.
  • Arranging travel and accommodation in line with MOD policies for Hd SSG.
  • Other ad-hoc administrative tasks as required, which may include the wider Business.
  • Providing other business support to the wider team as necessary.

FAQs

What is the job role of the Business Support Officer in the Security Services Group?

The Business Support Officer provides administrative and secretarial support to the Head of SSG and the Higher Management Group, managing complex diaries, organizing meetings, and facilitating communication between various stakeholders.

What are the working hours for this position?

This position is offered at 37 hours per week.

Is there a probation period for new hires?

Yes, new recruits who join the MOD and are new to the Civil Service will be subject to a six-month probation period.

Are travel expenses for interviews reimbursed?

No, expenses incurred for travel to interviews will not be reimbursed.

What are the key responsibilities of the Business Support Officer?

Key responsibilities include managing a busy diary, arranging meetings, organizing travel, and providing various administrative support tasks, ensuring effective communication and documentation management.

What qualifications or skills are required for this role?

The ideal candidate should be a reliable, self-motivated multi-tasker with excellent administration and communication skills, capable of working under pressure and developing good working relationships with senior leaders.

Does the role include any training or development opportunities?

Yes, the position offers learning and development tailored to the role.

Is a military background required for this position?

No, a military background is not specified as a requirement for this role.

Are there any nationality requirements for this job?

Yes, the job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, as well as EEA nationals and other specified groups.

What is the salary for this position?

The salary for this role is £29,580, with an additional employer contribution of £8,569 towards the Civil Service Defined Benefit Pension scheme.

What security checks are required for this position?

Successful candidates must undergo a criminal record check and meet security requirements for a security check level.

Will I need to be flexible in this role?

Yes, flexibility is key, as the role involves adapting to a variety of tasks and changing demands.

Are there any specific behaviors assessed during the selection process?

Yes, candidates will be assessed on Communicating and Influencing, Making Effective Decisions, Delivering at Pace, and Working Together.

Can I apply for this role if I require a visa to work in the UK?

No, this role does not meet the criteria for visa sponsorship, and applications from those requiring sponsorship will be rejected.

Is the Ministry of Defence an equal opportunity employer?

Yes, the Ministry of Defence promotes equality of opportunity and embraces diversity in its recruitment process.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State