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Clerical Specialist

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Milwaukee County

Sep 24

Applications are closed

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Milwaukee

Requirements

  • Current resident of the State of Wisconsin
  • High School Diploma or GED equivalent and at least three (3) years of experience in an administrative/office support role which included entering and retrieving data OR
  • Possess an associate degree or higher in Business/Office Administration and at least six (6) months of experience.
  • Intermediate knowledge of all related computer and software applications, such as word processing, databases, and spreadsheets.
  • Proficient at using general office equipment including a multi-line phone, copier, fax, printer, and scanner.
  • Able to lift/carry up to 25lbs and push/pull up to 50lbs on a regular basis
  • Be a team player, with the ability to work harmoniously and effectively with co-workers and external contacts; oral and written communication skills.
  • The position will have frequent contact with professionals across other departments and external entities to gather and/or give information in a confidential manner.
  • Must have the ability to read, write, comprehend, and analyze documents, routine reports, and correspondences; proficient with word processing, data entry, and speak effectively before both internal and external groups.
  • NOTE: This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application.
  • Candidates need to submit a full account of their training and experience (i.e., by submitting an up-to-date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
  • APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION

Responsibilities

  • Data Entry. Interpret, review, verify, and investigate information from police reports, court orders, warrants, Human Service Workers notes/reports, and petitions. Enter information in multiple data systems based on criteria. Research information in CCAP, JPM, Synthesis, and multiple, ancillary databases. Complete data entry of Alcohol and Other Drug Abuse program assessments and urinalysis results.
  • Process Program and Service Referrals. Review and process referrals for CYFS Network programs and services that youth are sent to by their human service worker. This includes data entry into multiple data systems based on criteria, electronic file processing, follow-up, and communication with CYFS Provider Network Agencies.
  • Reports. Create and maintain weekly, monthly, and annual statistical as well as census reports to ensure accuracy of enrollment into the program or service.
  • Wisconsin Circuit Court eFiling. Verify documents submitted by human service workers and contracted agencies. Upload documents into the WI Circuit Court eFiling System and forward confirmation or rejections.
  • State of Wisconsin eWiSACWIS. Complete data entry, update, and maintain accurate information regarding youth in the State of Wisconsin eWiSACWIS system.
  • Perform all other duties as assigned. Including, but not limited to filing, copying, scanning, faxing, emailing, and distributing mail. Provide coverage for the Clerical Assistants for reception, file room, storeroom, and dock.

FAQs

What is the closing date for the application?

The closing date for the application is September 30th, 2024, or upon receipt of the first 50 applicant submissions.

What is the salary range for the Clerical Specialist position?

The hourly salary range for the Clerical Specialist position is $16.37 - $24.55.

What are the main responsibilities of the Clerical Specialist?

The main responsibilities include data entry, processing program and service referrals, creating and maintaining reports, verifying documents for eFiling, and performing various clerical duties such as filing and distributing mail.

What are the minimum qualifications required to apply for this position?

The minimum qualifications include being a current resident of Wisconsin, having a High School Diploma or GED with at least three years of administrative experience, or possessing an associate degree in Business/Office Administration with at least six months of experience.

Is experience with specific software applications required for this job?

Yes, candidates should have intermediate knowledge of related computer and software applications, including word processing, databases, and spreadsheets.

Is physical ability a requirement for this position?

Yes, candidates must be able to lift/carry up to 25 lbs and push/pull up to 50 lbs on a regular basis.

Is this position open to all applicants?

No, this application is open only to qualified residents of the State of Wisconsin at the time of application.

Will there be any testing involved in the selection process?

Yes, candidates may be asked to take additional written or performance tests as part of the selection process.

Does Milwaukee County provide accommodations for applicants with disabilities?

Yes, if disability-related accommodations are needed, candidates should contact 414-278-3936.

What is the work environment like at Milwaukee County?

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, and encourages a diverse and inclusive workplace.

Are there any specific health or background checks required for this position?

Yes, Milwaukee County maintains a drug-free workplace and performs pre-employment substance abuse testing, background checks, and pre-employment physicals subject to job requirements.

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Milwaukee County

Empowering People. Strengthening Community.

Government
Industry
1001-5000
Employees

Mission & Purpose

Milwaukee County at a glance: Interested in working in the public sector? Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Visit our career opportunities listings below to view current openings. Milwaukee County oversees operations from our Airport, Child Support Enforcement, Combined Court Operations, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Employees are committed to serve the cultural, human, recreational and social needs of the entire community. Milwaukee County is an equal opportunity employer that encourages and welcomes diversity in our workforce.

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