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Coordinator - International Media

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Sony Pictures Entertainment

9d ago

  • Job
    Full-time
    Junior Level
  • Marketing
    People, HR & Administration
  • Culver City

AI generated summary

  • You need a Bachelor’s degree, 1+ years in admin support, exposure to entertainment marketing, strong communication and project management skills, and proficiency in Microsoft Office, especially Excel.
  • You will manage calendars, expenses, and meetings; assist with budget processes and media plans; track invoices and POs; and support learning opportunities and administrative tasks.

Requirements

  • * Bachelor's Degree (preferred)
  • * 1+ Administrative Support in Corporate Setting
  • * 1+ Exposure to entertainment marketing a real advantage.
  • * Experience in travel outside of North America helpful, and in interacting/working with other cultures. Foreign language skills a real asset but not required.
  • * Project Oversight – Strong attention to detail, willingness to wear multiple hats, building and tracking a work plan in a fast-based environment
  • * Work collaboratively and horizontally across multiple teams with fragmented, vertical (title-by-title) priorities
  • * Excellent written communication, oral communication, presentation, and team building skills
  • * Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong understanding of Excel (formulas, pivot tables)
  • * Self-starter with high level of initiative
  • * Passionate, committed with a high level of energy
  • * Strong sense of ownership and urgency
  • * Must have an open communication style which takes into account managing expectations with multiple stakeholders.
  • * Manage multiple projects, set priorities, and meet deadlines
  • * Strategic critical thinker who also has a high attention to detail
  • * Work collaboratively in a team environment
  • * Excellent organizational skills

Responsibilities

  • The Coordinator, International Media holds several major roles in International Media Group.
  • First, he/she provides administrative support to the SVP and wider team. This includes managing calendar & meetings for the SVP, managing expenses and travel for SVP and VPs, coordinating meeting, both in person and video, coordinating agency meetings and summits, updating distribution lists.
  • Second, he/she assists the Director of Budget Management in the marketing budget process for all releasing titles. This includes pulling data from our InterPlan Database for weekly reports, tracking release date changes, assisting in fiscal year reporting, actualizing released titles, and local title budget management.
  • Third, he/she will work with the wider Media team on managing local market media plans. This includes approving adpub budgets in InterPlan, tracking and chasing media plans from local markets, updating team on missing plans, and saving all title related documents on our server.
  • Fourth, he/she will assist the Sr. Coordinator on the Billing process, which includes opening POs, tracking invoices from our media agency, and updating our Pan Regional budget tracker.
  • Administrative Support (35%)
  • Manage Calendar & Meetings for SVP
  • Manage expenses and travel for SVP and VPs
  • Coordinate team calendars for participation in major company wide events (weekly conference calls etc)
  • Coordinate Vendor Meetings on Sony Lot
  • Setting Up Conference Rooms
  • Coordinate International Conference Calls
  • Coordinate Media Agency Meetings & Summits
  • Update distribution lists
  • Keep stock of office supplies & snacks and order when necessary
  • Budgeting Process Support (30%)
  • Pulling Data from InterPlan for Weekly Reports
  • Tracking release date changes
  • Fiscal Year Forecast Report
  • Audit InterPlan for approvals
  • Actualizing released titles
  • Local Production Budget management
  • Title Support (20%)
  • Approving AdPub budgets for local markets in InterPlan
  • Tracking + Chasing Plans from local markets
  • Saving plans, corresponding documents, adpub budgets, approvals
  • Media Summaries
  • Media Briefs
  • Billing Support (15%)
  • Opening POs
  • Tracking Invoices from OMD
  • Updating Fiscal Year Budget Tracker
  • Learning & Development (5%)
  • Attending internal Learning & Development courses to extend knowledge of how to use Sony tools and opportunities to enhance knowledge

FAQs

What is the primary role of the Coordinator, International Media?

The primary role is to provide administrative support to the Senior Vice President and wider team, assist in the marketing budget process, manage local market media plans, and support the billing process.

What kind of administrative tasks will the Coordinator be responsible for?

The Coordinator will manage the SVP's calendar and meetings, handle expenses and travel arrangements, coordinate team events, and oversee the procurement of office supplies.

What specific skills are important for this position?

Important skills include excellent written and oral communication, strong organizational abilities, proficiency in Microsoft Office (especially Excel), and the ability to manage multiple projects and priorities effectively.

Is previous experience in entertainment marketing necessary for this role?

While direct experience in entertainment marketing is not strictly required, having exposure to it is considered a real advantage.

Are there opportunities for learning and development in this role?

Yes, the Coordinator will be expected to attend internal Learning & Development courses to enhance their knowledge of Sony tools and other relevant opportunities.

What is the anticipated base salary for this position?

The anticipated base salary is $65,000, with potential qualifications for annual incentives and comprehensive benefits.

Is foreign language proficiency required for this position?

No, foreign language skills are considered an asset but are not required for the role.

Can this position be performed completely remotely?

The job is not specified as fully remote, and it is implied that in-person participation and collaboration are important, likely in a hybrid format.

What level of education is preferred for this role?

A bachelor's degree is preferred for this position.

How critical is attention to detail for the Coordinator role?

Attention to detail is highly important as the role involves tracking budgets, managing multiple projects, and ensuring the accuracy of various reports and documents.

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Sony Pictures Entertainment

Entertainment & Media
Industry
5001-10,000
Employees

Mission & Purpose

Sony Pictures Entertainment (SPE) is a subsidiary of Tokyo-based Sony Group Corporation. SPE's global operations encompass motion picture production and distribution; television production and distribution; digital content creation and distribution; worldwide channel investments; home entertainment acquisition and distribution, operation of studio facilities; development of new entertainment products, services and technologies; and distribution of filmed entertainment in more than 130 countries.