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Data Entry Specialist

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State of Arizona

2mo ago

  • Job
    Full-time
    Entry Level
  • Data
  • Phoenix
    Remote

AI generated summary

  • You need a HSD/GED, strong 10-key and PC skills, effective communication, problem-solving abilities, and a capacity for teamwork. Experience in data entry and LEAN concepts is preferred.
  • You will review tax documents, enter data into systems, verify information, maintain reports, engage in training, participate in team meetings, and contribute to process improvements.

Requirements

  • Education & Experience
  • Any combination that meets the knowledge, skills and abilities (KSA); typical ways KSAs are obtained may include but are not limited to: a High School Diploma (HSD) or General Education Degree (GED), coursework, training, and work experience relevant to the assignment.
  • Licenses & Certifications
  • None
  • Knowledge/Understanding
  • Understanding terminology relating to Data Entry Processing systems
  • Basic knowledge and understanding of various tax types and systems
  • Skills
  • Effective verbal, written, and listening communication skills
  • Strong 10-key skills, e.g.,15,000+ KPH, 60+ WPM
  • Effective organization and time management skills
  • Effective interpersonal skills and demeanor
  • Proficient in the use of a PC in a Windows environment; in the use of the Internet; in the use of MS Office Applications such as Outlook, Word and Excel, PowerPoint; and in the use of Google Suite applications such as Gmail, Sheets, Docs, and Drive.
  • Abilities
  • Ability to clear a comprehensive background and clearance process that includes an Arizona tax compliance verification, and a criminal background check through the FBI via level one fingerprint clearance through the Arizona Department of Public Safety
  • Ability to be accountable for one’s own work assignments and work collaboratively as part of a team
  • Ability to work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
  • Ability to understand and solve problems by applying basic analytical skills to include undertaking a process of information and data collection and analysis for integration purposes; Identifying and making sets of information and determining their relationships; codifying this data to detect trends and issues in the data and information in a logical and factual manner; making logical deductions from data; and identifying a solution for resolving the problem.
  • Ability to learn and apply LEAN/Continuous Improvement concepts, principles and tools
  • Willingness and ability to embody ADOR’s core values of Do the Right Thing, Commit to Excellence, and Care About One Another
  • Additional Job Demands
  • In the course of performing the essential duties one must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
  • No substantial exposure to adverse environmental conditions (such as in typical office or administrative work)
  • Selective Preference(s)
  • Previous data entry experience
  • Experience with LEAN concepts, principles and tools
  • Pre-Employment Requirements
  • The final candidate will be required to abide by the the following pre-employment checks:
  • Employment Verification and Reference Checks
  • State and Federal Criminal Background Check, including fingerprinting
  • Arizona Tax Filing Records Check
  • If applicable, ASEDRA Authorized Driver Identification Check
  • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

  • Reviews and interprets the information provided on tax documents and/or images
  • Transfers data from paper formats into computer files, database systems, and/or tax systems using a QWERTY keyboard
  • Verifies information in computer files, database systems, and/or tax systems by comparing it to source documents
  • Maintains and updates daily production reports of data entered
  • Reviews completed production batches for newer Data Entry Specialists
  • Remains current on all laws, regulations, policies, and best practices related to taxation through regular engagement in activities such as: self-directed research, conferring with other practitioners and technical experts; subscriptions to regulatory/legal/industry newsletters and briefs; membership industry associations and attendance at meetings/events; and or participation in training and others continuing education opportunities
  • Actively contributes to team and individual effectiveness through the following:
  • Attends staff meetings and huddles of work unit or district; and may cascade and track information as indicated
  • Completes all required training in a timely manner
  • Participates in assigned work teams as appropriate
  • May complete periodic metrics, projects, huddle boards and reports as requested
  • Prepares for and actively participates in 1:1 coaching with supervisor
  • Maximizes work processes and deliverables through lean principles within the Arizona Management System (AMS); and provides recommendations for process improvement, and engages in continuous improvement efforts as assigned

FAQs

What is the salary for the Data Entry Specialist position?

The salary for the Data Entry Specialist position is $15.3847 per hour, which amounts to approximately $32,000 annually.

What qualifications are required for this role?

A High School Diploma (HSD) or General Education Degree (GED), along with relevant coursework, training, and work experience that meet the knowledge, skills, and abilities (KSA) for the assignment are typical qualifications.

Is there a training period for this position?

Yes, this position requires approximately six weeks of in-office training before becoming eligible to transition to remote work within Arizona, based on department business needs and performance measures.

Will the Data Entry Specialist need to work in-office?

Yes, the Data Entry Specialist will initially require in-office work for approximately six weeks for training before transitioning to remote work, contingent on ongoing performance.

Are there any specific technical skills required for this job?

Yes, candidates should have strong 10-key skills, effective organization and time management skills, and proficiency in Microsoft Office applications and Google Suite applications.

Does this position require background checks?

Yes, the final candidate will be subject to several pre-employment checks, including employment verification, criminal background checks, and Arizona tax compliance verification.

What type of experience is preferred for candidates?

Preference will be given to candidates with previous data entry experience and those familiar with LEAN principles, concepts, and tools.

What benefits does Arizona State provide?

Arizona State provides a comprehensive benefits package that includes paid time off, health insurance, tuition reimbursement, and options for work-life balance, among other perks.

Are there opportunities for career advancement?

Yes, the position offers tuition reimbursement for continuing education and professional advancement, as well as state employee discounts for higher education.

What are the core values of the Arizona Department of Revenue?

The core values are to "Do the Right Thing," "Commit to Excellence," and "Care About One Another."

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State of Arizona

Government
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Arizona is on a mission to become the #1 state in the nation in which to live, work, play, get an education, and retire. Arizona state government plays a vital role in making this happen, and in order to maximize our potential the State of Arizona must operate in way that demonstrates a business-like approach. We are looking for enthusiastic and talented people to join the team.