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Datasite Corporate Receptionist / Office Coordinator

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Datasite

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    People, HR & Administration
  • New York
  • Quick Apply

AI generated summary

  • You need 2-4 years of strong customer service experience, 2+ years in office management, and proficiency in MS Word, Excel, and Outlook, along with a high school diploma.
  • You will greet visitors, manage office logistics, maintain security, coordinate meetings, support onboarding, and ensure a well-organized workspace while providing excellent customer service.

Requirements

  • - Extensive customer service experience
  • - Basic knowledge of MS applications (Word, Excel and Outlook) and light facility knowledge is also desired
  • - High school diploma
  • - 2-4 years strong customer service experience
  • - 2+ years of office management and leadership experience in a fast-paced environment
  • - 2+ years of experience using Microsoft applications—Word, Excel, PowerPoint and Outlook

Responsibilities

  • As the first point of contact for Datasite, professionally manages and provides an excellent first impression to callers, visitors, customers and employees by answering telephone inquiries and greeting visitors in a professional, efficient and friendly manner.
  • Serves as office ambassador to employees and visitors alike.
  • Ensure the entire office, including conference rooms and public areas are well maintained.
  • Maintains organization security by following procedures; maintains daily visitor log and issues visitor badges.
  • Manages all aspects of the office including, but not limited to, office maintenance, receiving and distribution of mail, ordering office supplies and maintaining office equipment.
  • Develops and maintains relationships with building management services, vendors, caterers, and Datasite groups to facilitate work.
  • Initiates facility repair requests with building management and/or outside vendors and follows up through completion, working closely with the Facilities Manager on contracts, etc.
  • Responsible for setting up/breaking down large meetings, ordering catering for meetings, helping to organize employee events, restocking kitchen/pantry areas and ensuring it stays organized and clean.
  • Assists with onboarding of new employees/contractors.
  • Ensures knowledge of staff movements in and out of the organization, managing office floorplan and seat assignments.
  • Maintains schedule of client conference rooms.
  • Assists with executive and other internal meeting requests as needed.
  • Attend monthly landlord hosted operations meetings.
  • General administrative and clerical support.
  • Light lifting is required.

FAQs

What is the primary role of the Datasite Corporate Receptionist / Office Coordinator?

The primary role is to provide excellent customer service by greeting and directing visitors, managing incoming calls, coordinating conference room reservations, and maintaining the office environment.

What kind of experience is required for this position?

The ideal candidate should have 2-4 years of strong customer service experience, along with at least 2 years of office management and leadership experience in a fast-paced environment.

What educational background is needed for this role?

A high school diploma is required for this position.

What are the specific Microsoft applications knowledge required for this job?

The candidate should have 2+ years of experience using Microsoft applications including Word, Excel, PowerPoint, and Outlook.

Is there any physical requirement for this position?

Yes, light lifting is required as part of the job responsibilities.

What kind of environment does this position operate in?

This position operates in a business casual work environment.

How does Datasite approach diversity in the workplace?

Datasite is committed to maintaining a diverse workforce and believes that diverse perspectives are essential to their success. They are an equal opportunity employer.

What are the working hours for this position?

The specific working hours are not mentioned in the job description, but it is typically a full-time position.

Is there an opportunity for professional development in this role?

While not explicitly stated, the role may involve assisting with onboarding new employees, suggesting potential growth and development opportunities within the organization.

What is the salary range for this position?

The salary range for this position is between $38,124 and $60,060, varying based on factors like geographic region, skills, and experience.

Will I have to handle any administrative tasks?

Yes, the position includes general administrative and clerical support as one of its responsibilities.

Who do I report to in this role?

The job description does not explicitly state a reporting structure, but it mentions working closely with the Facilities Manager and the executive organization.

Datasite

1001-5000
Employees
1968
Founded Year

Mission & Purpose

Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions. Our customers include the world’s leading investment banks, private equity firms, law firms, and corporations, across more than 170 countries. As a global equal opportunity employer, our strength in diversity comes from you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What’s yours? Invest your talents in us, and we’ll return the compliment.