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Director, Event Production – In Venue Hospitality (IVH) MICO26 - Olympic & Paralympic Games

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On Location

Oct 16

  • Job
    Full-time
    Senior & Expert Level
  • Milan
  • Quick Apply

AI generated summary

  • You need a related degree, 7-10 years in event management, fluent Italian, strong communication skills, organization, local vendor knowledge, and flexibility for long hours.
  • You will coordinate with OCOG, manage budgets, oversee event production teams, recruit staff, and maintain vendor relationships to deliver exceptional in-venue hospitality for the Games.

Requirements

  • Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required
  • Minimum of 7-10 years of experience in managing and producing events, brand activations and event teams
  • Speaks and writes fluent business Italian; other languages encouraged
  • Proficient user of Microsoft Office Suite | Adobe Acrobat
  • Highly organized and process-oriented
  • Ability to multi-task and remain calm in high-pressure situations
  • Strong communication, interpersonal, negotiation and conflict resolution skills
  • Self-motivated, resourceful and directed, requiring minimal supervision
  • Good timekeeping and work ethic that is characterized by commitment, motivation, and energy
  • Presently reside to Milan, Italy
  • Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | Zoom
  • Prior experience with large-scale events in Italy, a plus, including network of local vendors
  • Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Responsibilities

  • Work in coordination with Milano Cortina 2026 Organizing Committee (OCOG) to identify, assess and assign in venue hospitality space
  • Work in partnership with the commercial product architecture team to define service levels and generate budget per Olympic venue based upon sport, demand and session
  • Engage in negotiations with the Event Delivery Entity (per Olympic Venue) for set up and supervision of in venue hospitality space
  • Work with OCOG to define IVH core services supplied by OCOG and delivered to On Location
  • Work in partnership with the commercial product architecture and game stakeholders team to identify IVH opportunities for select top sponsors and partners
  • Aid in the production and delivery of Olympic Family Lounges in venues in which IVH is offered
  • Manage overall event production budgets and timelines to meet project milestones
  • Identify, recruit, train and develop a team of individuals who can lead IVH event production efforts
  • Provide operational leadership, supervision, mentorship and support for the event production team
  • Develop an operational plan to manage event business operations efficiently
  • Develop a working database of vendors available to support in venue hospitality builds; with a focus on local businesses
  • Work in coordination with Art & Design to ideate and render hospitality space for sales & promotional materials
  • Work in coordination with OCOG and IOC to develop process for reviewing and approving creative deliverables
  • Encourage and support use of sustainable products, when available
  • Attend IOC/OCOG meetings (virtual/in person) and report on behalf of the event production team(s) as it relates to the in venue hospitality programs
  • Oversee scope milestones and deadlines
  • Forecast, qualify and maintain budgets
  • Oversee assigned portions of P&L and track expenditures
  • Manage project team and move work forward daily within team environment
  • Liaise with production implementation teams on diagrams and compliance with fire and building code
  • Facilitate and lead production meetings with key staff and vendors
  • Troubleshoot, anticipate and act proactively on event aspects of role leading up and following turn over to production implementation team
  • Maintain and manage venue and venue vendor relationships
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

FAQs

What is the primary responsibility of the Director, Event Production?

The primary responsibility of the Director, Event Production is to provide operational oversight and management across multiple in-venue hospitality programs during the Milano Cortina 2026 Olympic and Paralympic Games.

What are the qualifications required for this position?

Required qualifications include a Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, along with 7-10 years of experience in managing and producing events.

Is proficiency in Italian required for this role?

Yes, fluent business Italian is required, and proficiency in other languages is encouraged.

What type of experience is preferred for applicants?

Preferred experience includes knowledge of event production software like FileMaker, prior experience with large-scale events in Italy, and a network of local vendors.

What are the main functions the Director will oversee?

The Director will oversee in-venue hospitality space coordination, budget management, team recruitment and training, operational planning, and vendor relationships.

Will the Director be required to travel?

Yes, the Director must be adaptable to work and travel schedules and be available for domestic and international travel during key event times, including holidays.

Is there a specific location requirement for this role?

Yes, candidates must presently reside in Milan, Italy.

What is the company's stance on diversity and inclusion?

The company emphasizes leading with a lens of diversity, equity, and inclusion in everything they do and strives to reflect the world’s diverse voices.

What skills are emphasized for this position?

Key skills include strong communication, interpersonal abilities, negotiation, conflict resolution, organization, multitasking, and the ability to remain calm under pressure.

What are the company’s core values?

The company values include exceeding service expectations, creating value, doing the right thing, embracing diversity, and exhibiting respect and gratitude in all interactions.

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On Location

Entertainment & Media
Industry
501-1000
Employees

Mission & Purpose

On Location is a global leader in sports, music, travel, culture, and more. Collaborating with the world’s most iconic partners, On Location creates and delivers extraordinary experiences by providing official access and premium hospitality at marquee global sporting events, VIP experiences within global music tours, fan travel services, proprietary owned-and-operated destination music experiences, and much more. On Location is part of the Endeavor network.