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Director, Event Production – Off Venue Hospitality (OVH) MICO26 - Olympic & Paralympic Games

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On Location

Oct 16

  • Job
    Full-time
    Senior & Expert Level
  • Milan
  • Quick Apply

AI generated summary

  • You need a relevant Bachelor’s degree, 7-10 years in event management, fluent Italian, strong communication skills, proficiency in MS Office/Adobe, and event experience in Italy. Relocation to Milan required.
  • You will develop hospitality offerings, manage budgets, oversee event production, negotiate vendor contracts, enhance guest experience, and lead the event production team efficiently.

Requirements

  • Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field, or equivalent experience required
  • Minimum of 7-10 years of experience in managing and producing events, brand activations and event teams
  • Speaks and writes fluent business Italian; other languages encouraged
  • Proficient user of Microsoft Office Suite | Adobe Acrobat
  • Highly organized and process-oriented
  • Ability to multi-task and remain calm in high-pressure situations
  • Strong communication, interpersonal, negotiation and conflict resolution skills
  • Self-motivated, resourceful and directed, requiring minimal supervision
  • Good timekeeping and work ethic that is characterized by commitment, motivation, and energy
  • Presently resides and/or is willing to relocate to Milan, Italy
  • Knowledge of FileMaker| Keynote | SharePoint | Smartsheets | Microsoft Teams | Zoom
  • Prior experience with large-scale events in Italy, a plus, including network of local vendors
  • Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary

Responsibilities

  • Develop custom Off Venue hospitality offerings in support of each package program with an emphasis on budget, location, guest experience and capacity
  • Provide recommendation and analysis of Off Venue hospitality locations
  • Negotiate and contract Off Venue hospitality locations
  • Manage overall event production budgets and timelines to meet project milestones
  • Develop a working database of vendors available to support Off Venue hospitality builds
  • Work in coordination with Art & Design to ideate and render hospitality space for sales & promotional materials
  • Collaborate with the sales and customer service teams to identify ways to enhance the guest experience
  • Provide operational leadership, supervision, mentorship and support for the event production team
  • Develop an operational plan to manage event business operations efficiently
  • Event planning and execution
  • Situation analysis and decision making
  • Oversee scope milestones and deadlines
  • Forecast, qualify and maintain budgets
  • Oversee assigned portions of P&L and track expenditures
  • Troubleshoot, anticipate and act proactively on event aspects of role leading up and following turn over to production implementation team
  • Maintain and manage venue and venue vendor relationships
  • Administrative & Other, including but not limited to:
  • Expense Reports
  • Process Invoices
  • File storage
  • Weekly hours billing reports
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

FAQs

What is the primary responsibility of the Director, Event Production – Off Venue Hospitality?

The primary responsibility is to provide operational oversight and management across multiple off venue hospitality locations throughout Italy during the 2026 Milano Cortina Olympic and Paralympic Games.

What qualifications are required for this position?

A Bachelor's Degree in Business, Communications, Public Relations, Marketing, Hospitality Management, Sports Management, or a related field is required, along with a minimum of 7-10 years of experience in managing and producing events.

Is fluency in Italian required for this role?

Yes, the candidate must speak and write fluent business Italian; other languages are encouraged.

Will the Director need to travel for work?

Yes, the role requires adaptability in work and travel schedules, including availability to travel during holidays and key event times.

What software proficiency is expected for candidates applying for this job?

Candidates should be proficient users of Microsoft Office Suite and Adobe Acrobat, with knowledge of additional tools like FileMaker, Keynote, SharePoint, Smartsheets, Microsoft Teams, and Zoom preferred.

Is prior experience with large-scale events in Italy a requirement?

While not a requirement, prior experience with large-scale events in Italy is preferred, along with a network of local vendors.

What skills are emphasized for potential candidates?

Strong communication, interpersonal, negotiation, conflict resolution skills, as well as being highly organized, process-oriented, and able to remain calm in high-pressure situations are emphasized.

Does the company encourage applications from diverse backgrounds?

Yes, Endeavor emphasizes diversity, equity, and inclusion and encourages applications from suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

What kind of professional experience is considered for this role?

Candidates should have significant experience in managing and producing events, brand activations, and event teams, ideally in a hospitality or event production context.

Is the position based in Milan, Italy?

Yes, the candidate should presently reside in or be willing to relocate to Milan, Italy.

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On Location

Entertainment & Media
Industry
501-1000
Employees

Mission & Purpose

On Location is a global leader in sports, music, travel, culture, and more. Collaborating with the world’s most iconic partners, On Location creates and delivers extraordinary experiences by providing official access and premium hospitality at marquee global sporting events, VIP experiences within global music tours, fan travel services, proprietary owned-and-operated destination music experiences, and much more. On Location is part of the Endeavor network.