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Document Controller

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WSP

Dec 1

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • Engineering
  • Edmonton

Requirements

  • Document Control related programs, Business Administration, or a related field.
  • 3-5 years of experience in document control, preferably within engineering contexts across multiple industries.
  • Knowledge of concurrent engineering concepts and principles.
  • Proficient in administering engineering and vendor documentation, including receiving, data logging, issuing, and tracking.
  • Experience with document management systems (e.g., INEight, SharePoint) and engineering practices; familiarity with project management tools is a plus.
  • Excellent organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
  • Strong communication skills, both written and verbal, allowing for seamless interaction with diverse teams and stakeholders.
  • Proficiency in MS Office Suite, BIM 360, Bluebeam and document control software.

Responsibilities

  • Oversee the organization, logging, and issuance of engineering and vendor documentation for multiple projects simultaneously.
  • Ensure all documentation is properly classified, tracked, and is readily accessible to project stakeholders across various platforms and locations.
  • Manage competing priorities and swiftly adapt to evolving project needs while maintaining the quality and accuracy of documentation.
  • Support multiple projects by coordinating documentation flow in a fast-paced environment without compromising on standards.
  • Work closely with engineering teams, clients document control, and vendors to gather requirements and ensure timely document delivery.
  • Foster effective communication among teams globally, promoting best practices in document control.
  • Maintain submittal control to avoid unauthorized modifications and ensure that latest versions are used.
  • Apply knowledge of concurrent engineering principles to streamline documentation processes and enhance collaboration between multidisciplinary teams.
  • Assist in integrating document workflows with engineering processes to improve efficiency and reduce cycle times.

FAQs

What is the primary responsibility of the Document Controller at WSP?

The primary responsibility of the Document Controller is to oversee the organization, logging, and issuance of engineering and vendor documentation for multiple projects simultaneously, ensuring proper classification and accessibility for project stakeholders.

How much experience is required for the Document Controller position?

The position requires 3-5 years of experience in document control, preferably within engineering contexts across multiple industries.

What type of work environment can I expect at WSP?

WSP promotes a collaborative culture filled with genuinely good people doing important work, and we value a balance between work and personal life through our Flexible Work Policy.

What software tools should candidates be proficient in for this role?

Candidates should be proficient in MS Office Suite, BIM 360, Bluebeam, and document control software, as well as experienced with document management systems (e.g., INEight, SharePoint).

Does WSP provide opportunities for professional development?

Yes, WSP offers outstanding career opportunities and encourages employees to share their ideas and try new things as part of our growth and commitment to becoming greater every day.

Are there health and safety requirements for this role?

Yes, health and safety are core values at WSP, and it is expected that employees comply with our Health, Safety & Environment (HSE) policy at all times, as well as client HSE policies when working at client locations.

Is there a preference for candidates with specific educational backgrounds?

Yes, candidates with a background in Document Control related programs, Business Administration, or a related field are preferred.

Will I be working on multiple projects at once?

Yes, the Document Controller will provide essential support across multiple projects and clients in various industries, managing competing priorities effectively.

Does WSP accommodate individuals with disabilities during the hiring process?

Yes, WSP welcomes and encourages applications from people with disabilities, and accommodations are available on request for candidates during the selection process.

What qualities are important for the Document Controller role?

Important qualities include excellent organizational skills, strong communication skills (both written and verbal), effective multitasking abilities, and the capacity to adapt swiftly to evolving project needs.

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WSP

What if you could do the kind of work the world needs? With us, you can.

Consulting
Industry
10,001+
Employees

Mission & Purpose

What if you could shape built and natural environments – and the future of those that use them? With us, you can. As a leading professional services consulting firm, we plan, advise, design, manage and engineer long lasting solutions that benefit generations to come. With a Future Ready® mindset, we deliver solutions that shape the communities of tomorrow and help societies find ways to thrive sustainably today. Imagine a better future for us all – and a better future for you.

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