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Document Production Specialist/ Legal Secretary

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Williams Lea

Jul 30

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Quick Apply

AI generated summary

  • You need strong document production skills, legal knowledge, attention to detail, proficiency in office software, and the ability to manage tasks efficiently in a fast-paced environment.
  • You will prepare and format legal documents, manage files, ensure accuracy, assist with document reviews, and provide administrative support to legal teams.

Requirements

  • Proven experience in a similar role, preferably within a legal environment.
  • Proficiency in MS Office Suite is required and knowledge of the following software applications or similar preferable NetDocs, Visual Files, Adobe Pro PDF editor.
  • Strong understanding of legal terminology and document formatting.
  • Excellent written and verbal communication skills.
  • High attention to detail and ability to manage multiple tasks simultaneously.
  • Ability to work independently and manage time effectively.
  • Knowledge of BigHand or similar transcription software required.

Responsibilities

  • Amend and format a wide range of documents, including PDFs, using track changes.
  • Ensure documents meet company standards and are error-free.
  • Prepare and manage client engagement documentation.
  • Ensure all documents are up-to-date and accurately reflect client interactions.
  • Draft, proofread, and send professional correspondence, including letters and emails.
  • Maintain clear and concise communication with clients and team members.
  • Open and set up new client files in accordance with company procedures.
  • Ensure all necessary information is accurately recorded and filed.
  • Assist in amending and preparing Wills and other legal forms.
  • Ensure all documents comply with legal standards and client requirements.
  • Process TT forms and manage e-payment transactions.
  • Ensure all financial transactions are completed accurately and in a timely manner.
  • Make and receive phone calls to and from clients.
  • Provide exceptional customer service and maintain professional communication at all times.
  • Transcribe audio recordings into written documents with high accuracy.
  • Ensure all transcriptions are properly formatted and error-free.
  • Knowledge of BigHand or similar transcription software required.

FAQs

What is the salary for the Document Production Specialist / Legal Secretary role?

The salary for the position is £25,000 per annum plus company benefits.

Where is the job located?

This is a fully remote position, allowing you to work from anywhere.

What are the working hours for this role?

The working hours are 37.5 hours per week, Monday to Friday, from 9 am to 5 pm, with a 30-minute unpaid break.

What responsibilities does the Document Production Specialist / Legal Secretary have?

The role includes amending and formatting documents, preparing client engagement documentation, drafting correspondence, managing files, transcribing audio recordings, and ensuring compliance with legal standards among other administrative duties.

What qualifications or experience are needed for this position?

Candidates should have proven experience in a similar role, preferably within a legal environment, proficiency in MS Office Suite, and knowledge of software applications such as NetDocs, Visual Files, and Adobe Pro.

Are there any specific software skills required?

Yes, knowledge of BigHand or similar transcription software is required, along with proficiency in MS Office Suite.

What are the benefits offered with this role?

The benefits include 25 days of holiday, life assurance, private medical and dental insurance, health assessments, a cycle-to-work scheme, and discounted gym memberships, among others.

Is there support for career development?

Yes, the company is dedicated to offering each employee a rewarding career with opportunities for future career development.

How does the company ensure equality and diversity?

The company values a diverse workforce and does not discriminate based on protected characteristics as defined by discrimination law, striving for a culture of openness, fairness, and transparency.

What should I do if I have a disability and need adjustments for the application or interview process?

If you have a disability and prefer to apply in a different format or need reasonable adjustments, you can contact the company at careersatWL@williamslea.com. Please note that this email address does not accept applications.

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.

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