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Document Production Specialist/ Legal Secretary

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Williams Lea

Aug 4

Applications are closed

  • Job
    Full-time
    Junior & Mid Level

Requirements

  • Proven experience in a similar role, preferably within a legal environment.
  • Proficiency in MS Office Suite is required and knowledge of the following software applications or similar preferable NetDocs, Visual Files, Adobe Pro PDF editor.
  • Strong understanding of legal terminology and document formatting.
  • Excellent written and verbal communication skills.
  • High attention to detail and ability to manage multiple tasks simultaneously.
  • Ability to work independently and manage time effectively.
  • Knowledge of BigHand or similar transcription software required.

Responsibilities

  • Amend and format a wide range of documents, including PDFs, using track changes.
  • Ensure documents meet company standards and are error-free.
  • Prepare and manage client engagement documentation.
  • Ensure all documents are up-to-date and accurately reflect client interactions.
  • Draft, proofread, and send professional correspondence, including letters and emails.
  • Maintain clear and concise communication with clients and team members.
  • Open and set up new client files in accordance with company procedures.
  • Ensure all necessary information is accurately recorded and filed.
  • Assist in amending and preparing Wills and other legal forms.
  • Ensure all documents comply with legal standards and client requirements.
  • Process TT forms and manage e-payment transactions.
  • Ensure all financial transactions are completed accurately and in a timely manner.
  • Make and receive phone calls to and from clients.
  • Provide exceptional customer service and maintain professional communication at all times.
  • Transcribe audio recordings into written documents with high accuracy.
  • Ensure all transcriptions are properly formatted and error-free.
  • Knowledge of BigHand or similar transcription software required.

FAQs

What is the job title for this position?

The job title is Document Production Specialist / Legal Secretary.

What is the salary for this role?

The salary for this role is £25,000 per annum plus company benefits.

What is the work model for this job?

The work model for this job is fully remote.

What are the working hours for this position?

The working hours for this position are 37.5 hours per week, Monday to Friday, from 9 am until 5 pm, with a 30-minute unpaid break.

What are the key responsibilities of the Document Production Specialist / Legal Secretary?

Key responsibilities include amending and formatting documents, preparing client engagement documentation, drafting correspondence, managing files, transcription, and ensuring compliance with legal standards.

Is experience in a legal environment required for this job?

Yes, proven experience in a similar role, preferably within a legal environment, is required.

What software knowledge is preferred for this role?

Proficiency in MS Office Suite is required, and knowledge of software applications such as NetDocs, Visual Files, Adobe Pro PDF editor, and BigHand or similar transcription software is preferable.

What are the benefits offered to employees?

Benefits include 25 days of holiday plus bank holidays, private medical and dental insurance, life assurance, cycle-to-work scheme, discounted gym memberships, and various salary sacrifice schemes.

What personal attributes are desirable for this role?

Desired personal attributes include high attention to detail, strong communication skills, the ability to manage multiple tasks, and the capability to work independently.

Does the company promote equality and diversity in the workplace?

Yes, the company values diversity in the workforce and does not discriminate based on protected characteristics.

How can applicants with disabilities seek adjustments for the application process?

Applicants with disabilities can contact the company at careersatWL@williamslea.com to request alterations to enable them to apply or interview.

Is this position full-time or part-time?

This position is full-time and permanent.

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.

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